Hi Danny! Here is the information from the RMS Users Guide regarding inactive items:
"Deleting items and making items inactive
You can delete items from a database or make them inactive.
****Generally, you should not delete items after they are associated with sales transactions, since doing so will invalidate data associated with the items.****
You can make items inactive rather than deleting them. This preserves sales data associated with the items while excluding them from the item list and reports.
Inactive items can be sold (by typing in the item lookup code or scanning the item) and ordered and will appear in assembly, matrix, and lot matrix items. You can prevent the sale of all inactive items by turning on a configuration option. You can also prevent the sale or ordering of specific inactive items.
*****Note: Deleting items has serious implications and will invalidate data associated with the items. You should be fully aware of its consequences.******
To delete an item
1. On the Database menu, click Items. The Items window appears.
2. Select the item you want to remove, and then click Delete. Store Operations displays a reminder that deleting the selected item can not be undone.
3. To delete the item, click Yes. To cancel and return to the Items window, click No.
To make an item inactive
1. On the Database menu, click Items.
2. If you want to view on active items, select Active in the Filter box.
3. Select the item you want to make inactive, and then click Properties.
4. On the Options tab, under Options, select the Item is inactive check box.
5. If you want to block the sale of the inactive item, select the Block the sales of this item check box.
If you want to block the sale for a specific period of time or according to a schedule, select the appropriate option.
If you want to prevent the ordering of this inactive item, select the May not be placed on purchase order check box.
To block the sale of all inactive items
1. On the File menu, click Configuration, and then click the Options tab.
2. Under POS options, select the Prevent sale of inactive items check box, and then click OK.
To make an inactive item active
1. On the Wizards menu, click Inventory Wizard, and then click Next.
2. In the Inventory tasks box, click Task 200: Make Items Active, and then click Next.
3. Select the item you want to make active, click Next, and then click Finish."
