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Dynamics 365 Community / Forums / Microsoft Dynamics CRM (Archived) / CRM tracked mails visi...
Microsoft Dynamics CRM (Archived)

CRM tracked mails visibility in Outlook is not working properly

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Posted on by Community Member

Dear All,

Did someone experience the issue that tracked mails in CRM are not visible properly in Outlook Dynamics 365 app four outlook?

We are using manual display settings with crm track and a color attached to it.

Like explained here: https://www.pointtaken.no/blog/2018/03/25/dynamics-365-app-for-outlook-tracking/

This seems to work halfway.

But there are some users who report that it's either not working in the inbox or the outbox.

I checked admin settings with other users who are able to see all tracked mails everywhere and deleted the whole view configuration for CRM and added it again.

Without any result.

Now I have no idea what I could do.

We are using Office 365 2013.

Does somebody have an idea?

Thanks for your help.

Regards

Daniel from Renggli Support

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  • Suggested answer
    NirajYadav Profile Picture
    NirajYadav 120 on at

    Hello,

    Have u tried categories to track appointment\emails? You will not need that workaround and tracked email will show under a new category.

    Can u confirm what's behavior when user opens App. Does it shows as tracked?

  • Community Member Profile Picture
    Community Member on at

    Hello,

    No, I actually don't know how I can make categories for that purpose. 

    That would create way too many categories wouldn't it? Or just two like this workaround?

    We use Outlook 2013 with the Dynamics App as an Add-In. Sorry for my unclear description.

    Behavior:

    It shows tracked emails online and with other users.

    Just these two users have this problem:

    It actually shows as tracked in the inbox for one user and not in the outbox/sent. It works halfways

    With the other user its the other way round. The mails in the outbox are tracked but not in the inbox. It works halfways here too.

  • NirajYadav Profile Picture
    NirajYadav 120 on at

    I'm referring to Categories feature which was recently introduced.  Once you enable the feature and if you are configure Server Side Sync a "Track to Dynamics365" will get created and it will get associated with every tracked item. That gives a very nice visual Clue to see if given email is tracked.

    More documentation:

    blogs.msdn.microsoft.com/.../introducing-outlook-category-based-tracking-in-server-side-synchronization

    docs.microsoft.com/.../use-outlook-category-track-appointments-emails

    For the specific issue that you mentioned can u share more details:

    - Do u have any support ticket created?

    - Does Outlook App shows them Tracked?

    - What's CRM Version you are using.

  • Community Member Profile Picture
    Community Member on at

    Thanks for your reply.

    I need to check this with my boss, if we should activate this feature.

    No, I didn't create a support ticket yet because I thought maybe you could help me with some settings on the specific users and it will be fine.

    I will check with the app in the afternoon with one of the users who reported the problem.

    We are using Microsoft Dynamics 365 1710 (9.1.0.299)

  • Community Member Profile Picture
    Community Member on at

    I have more questions regarding the new feature.

    How can Users choose the Contact and the Project the mail will be connected with?

    Am a assuming right, that the feature is free?

    Thanks four your reply.

  • NirajYadav Profile Picture
    NirajYadav 120 on at

    Hello,

    Yes this feature is part of core offering and doesn't need any additional subscription. You just need to set\Configure Server side sync for user Mailbox.

    ( SSS Configuration related  Documentation: docs.microsoft.com/.../set-up-server-side-synchronization-of-email-appointments-contacts-and-tasks )

    It only allows tracking of Email. If user assigns a category SSS will automatically sync that Email\Appointment to CRM. It works in other direction as well and tracked Email will have this category associated. This gives a very nice visual way to know what all emails are tracked in CRM.

    It doesn't support set regarding and user have to perform that action by opening App for Outlook or record in CRM. One of the way you can achieve regarding is by leveraging folder based tracking.

    Folder based tracking Documentation: docs.microsoft.com/.../track-outlook-email-by-moving-it-tracked-exchange-folder

    Thanks,

    Niraj

  • NirajYadav Profile Picture
    NirajYadav 120 on at

    Hello,

    Yes this feature is part of core offering and doesn't need any additional subscription. You just need to set\Configure Server side sync for user Mailbox.

    ( SSS Configuration related  Documentation: [View:https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/set-up-server-side-synchronization-of-email-appointments-contacts-and-tasks:750:50] )

    It only allows tracking of Email. If user assigns a category SSS will automatically sync that Email\Appointment to CRM. It works in other direction as well and tracked Email will have this category associated. This gives a very nice visual way to know what all emails are tracked in CRM.

    It doesn't support set regarding and user have to perform that action by opening App for Outlook or record in CRM. One of the way you can achieve regarding is by leveraging folder based tracking.

    Folder based tracking Documentation: [View:https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/track-outlook-email-by-moving-it-tracked-exchange-folder:750:50]

    Thanks,

    Niraj

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