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Buffer time on room reservation

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Posted on by Arnaud De Jonghe

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Hi everyone!

We are working with D4M for a few months now, unfortunately we don't use the room reservation because of a problem with the organization of our teams.
In our organization we work with a facility and catering team, is it a way to add buffer time ( for the setup and the clean up time) to a room reservation?

Many thanks for your help!

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Clofly 260 on at

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RE: Buffer time on room reservation

Hi Arnaud,

You could create a whole number field(type: Duration) to Room Reservation entity to represent the buffer time.

https://make.powerapps.com/

Then add the field to both main form and quick view form.

Result of the main form:

Result of the quick view form:(By clicking the item of calendar)

In addition, the minutes number we type in the field will be converted to hour automatically.

e.g: 75 mins = 1.25 hours

Regards,

Clofly

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Arnaud De Jonghe 135 on at

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RE: Buffer time on room reservation

Thank you for answer Clofly!

I wonder if this additional field will have an influence on the booking in the agenda. The purpose of this buffer time is to prevent other reservations during this time and isn't only there for information. If I take your example, the reservation is from 9AM to 6PM will also need to be blocked 1.25 hours before and after (from 7:45AM to 9am and from 6PM to 7:15PM) in order that nobody can book the room at 7:30AM to 8:AM for exemple.

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Clofly 260 on at

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RE: Buffer time on room reservation

Hi Arnaud,

As you said, this new field will only provide information by default without any influence.

As per my understanding for your supplement description, it seems that the field should be added to the Room entity instead.

A custom workflow or plugin is required on creation of Room Reservation record, due to a room reservation is associated with a parent room record and an event record(both of them are lookup field), so we need to retrieve the buffer time value of the room(variable 1) and the start date time of the event(variable 2): do date calculation with these two values, if variable 1 is 75 mins and variable 2 is 9am, then we can get a date range and check whether the current date and time is between the range, if yes, throws an exception with such text description to prevent creation of room reservation: "Booking is not allowed from 7:45AM to 9am and from 6PM to 7:15PM, please add the reservation in specified time period."

Regards,

Clofly

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ShravanSuri 1,255 on at

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RE: Buffer time on room reservation

Hey Arnaud, further to Clofly's answer - I would encourage you to add the buffer field to the room entity (as he suggests) and then when a session is booked, update the room reservation created by adding the buffer to it.

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