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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to return negative...
Microsoft Dynamics GP (Archived)

How to return negative time billed on normal project invoice?

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Posted on by Riaan Taljaard 538

Hi there

I need help with a scenario where a normal project invoice was billed with time and material entries. In between the time and material entries there were normal positive values as well as negative values. We are unable to reverse these negative lines as they should not have been billed with the normal project invoice. They should have been on a separate TM Return project invoice.

Any ideas?

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  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Riaan,

    On Timesheet Entry you can select transaction type as Referenced to modify existing time sheet entry.  Please refer following article by Mark Polino.

    community.dynamics.com/.../weekly-dynamic-project-accounting-reference-transaction.aspx

  • Riaan Taljaard Profile Picture
    Riaan Taljaard 538 on at

    Hi Babu

    The problem is the correct timesheets were already referenced. Now I have normal and referenced timesheets. Both these were marked to be billed in the project billing window.

    Now that invoice that was billed. I want to return that invoice but it does not allow negative time to be returned.

    Riaan

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Riaan,

    how are you entering the return billing.  please see below instructions.

    1. In Billing Entry (Transactions-Project-Billing-Billing Entry) the type should still be Invoice.

    2. Enter the customer ID.

    3. Select the project that you want to credit.

    4. Click the expansion box next to Fees.

    5. Use the lookup on Fee ID to select the fee.

    6. Enter the billing amount as a negative number.

    After posting the above you can go to Sales-Transactions-Apply Sales Documents and this return will be available to apply against the original invoice.

  • Riaan Taljaard Profile Picture
    Riaan Taljaard 538 on at

    Hi Babu

    The client marked the negative time and material costs in error when they did the original invoice. They want to back out those costs and start again.

    We can do a Fee invoice with a negative amount to credit the original invoice but then the costs on the original invoice is not available to invoice.

    Riaan

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