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Small and medium business | Business Central, N...
Suggested Answer

Question on how to track commissions against specific Jobs in BC

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Posted on by 5

Hello all, 

I'm new to BC/NAV so I apologize in advance if I'm asking something relatively elementary. However, I have searched online for 2 days and not been able to figure out the best way to do what my company is asking. Our commission calculations are complex so they are calculated outside of BC (in Excel). However, every commission payment can be traced back to a specific job that does exist within BC. All we want to do each week is take a list of total gross commission payments per job and upload them into BC somehow. It would be a very basic list that looked like this. 

Job A - $2200.83

Job B - $1554.27

Job C - $835.67

We would want to record these commission/labor expenses to the jobs and hit the G/L expense accounts based on the job types so we could have a better idea of individual job cost (we are currently only tracking supplies associated with each job). To be clear, these costs would never be invoiced, these are just for our own internal job costing purposes. Should this be done with a journal entry? If so, would we use Job Journals or Job G/L Journal (having trouble finding information online that tells me difference between these 2 modules). 

Thank you for any information you can provide!

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  • Suggested answer
    Olister Rumao Profile Picture
    3,967 on at

    Hi Moosiah,

    1. G/Ls do not get hit if you have not posted the transactions.

    2. If you store the commission transactions, they run a risk of getting posted and in Gen Journal gets posted a whole Batch and not a single transaction.

    I would recommend simply create a table and page to store your data and view it.

    You can make use of Excel Buffer to Import and Export data through Excel.

    www.cloudfronts.com/.../

  • Moosiah Profile Picture
    5 on at

    Hi Olister,

    Thanks for your response. However, can you tell me why we wouldn't want to post the transactions? Thanks!

  • Suggested answer
    Olister Rumao Profile Picture
    3,967 on at

    Hi Moosiah,

    You have mentioned

    "To be clear, these costs would never be invoiced, these are just for our own internal job costing purposes."

    As far as it looked, I thought it was a transaction that you would use for reference and not post.

  • Moosiah Profile Picture
    5 on at

    We'd want these expenses to hit the G/L, we just would never be invoicing the customers for these particular expenses. I wasn't sure if "job journals" or "job g/L journals" ended up showing as line items on invoices. Sorry, I cannot locate much on these 2 functionalities online so I'm having trouble wrapping my head around it. I've been using SL for the past 7 years and we don't use this functionality. The jump from SL to BC has had a large learning curve. I really just want expenses to hit the G/L and also be attached to specific projects for budgeting/costing.

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