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Supply chain | Supply Chain Management, Commerce
Suggested Answer

How to know if a PO has been closed?

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Posted on by 15

Hi, 

Is there a way of knowing when a PO is closed in D365? 

Thanks

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  • Suggested answer
    NikolajSorensen Profile Picture
    1,792 on at

    That depends on what you defined as closed?

    I assume you would consider a PO closed when it is fully invoiced.

    There is a status field on both the purchase order header level and on the purchase order line level.

    This status field will inform you if the order/line is open, received, invoiced etc.

    BR

    Nikolaj

  • Liana B Profile Picture
    15 on at

    Hi Nikolaj,

    Ideally I thought the status of the PO would change from Confirmed to Closed, if for example the close for receipt button was selected or we cancelled any remaining quantity on the PO. If there is not a status like this, how can we tell if a PO has been closed for receipt?

  • Suggested answer
    NikolajSorensen Profile Picture
    1,792 on at

    Hi Liana.

    If you create and confirm a PO the status of the PO will be "Confirmed".

    If your PO has one line and you cancel the full quantity of that line before doing any receipts, the status of the line and thus PO will be "Canceled".

    If your PO has one line and you partially receive it, e.g. your confirmed PO had 2 qty. of a unit and you receive 1 quantity of this unit. This will leave both the line and header status as "Open", as there is still pending delivery remainder transactions.

    If you cancel the remaining 1 qty on the PO, so you will have 1 qty received and 1 qty canceled on your PO line, this will change the status of the line and thus the header to "Received" as there is no delivery remainder left.

    Once you start invoicing the PO, the status will obviously change to "Invoiced".

    I hope this clarifies the questions you had around PO statuses.

    For more details you can check some of these threads for PO cancellation and partial delivery updates.

       

       

    BR

    Nikolaj

  • Suggested answer
    Jonnix Profile Picture
    167 on at

    Hi Liana B,

    You can also take a look at the finalize action too :

    pastedimage1639749702385v1.png

    It changed the approval status of the purchase order from confirmed to finalized :

    pastedimage1639749755985v2.png

    You can do this at header level or at line level.

    Note that a finalized purchase order is not editable at all after that.

    Kind Regards, Jonnix

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