Posting from Sub ledger to General Ledger Logic

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Posted on by Ahmad_Safadi

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I have a question regarding the posting logic in Dynamics AX and how it is controlled between sub ledgers (specifically AP) and General Ledger.

My knowledge in Dynamics GP is strong, in which GL journals generated from subledger such as an AP invoice can be controlled on a setup window which says: either post to or post through as follows:

Post To means GL journal generated from the sub ledger will be only created in GL and not posted
Post through means GL journal generated from the sub ledger will be created and posted automatically to GL

Now in Dynamics AX, I want to figure out the posting logic between sub ledger and general ledger in a simple and straight forward way. Let's specifically consider AP for the ease of understanding.

Thanks,

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Ahmad_Safadi 373 on at

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Anyone ?

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RamK 2,580 on at

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Hi Ahmad Safadi,

Posting logic of AX is clearly explained in blogs.msdn.com/.../dynamics-ax2012-posting-and-summarization.aspx. If you need more detail, let us know

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Ahmad_Safadi 373 on at

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Thanks a lot for your prompt response.

That definitely cleared the way for me as the initial steps are obvious now. Though, I have just changed the setting from (General Ledger | Setup | General Ledger parameters | Batch transfer rules) to be "Asynchronous ", which I suppose would leave them as "saved" in the General Ledger, am i right or mistaken ?

I have printed the ledger transaction report though from (GL > Reports > Groupings > Ledger transaction ) and it shows the vendor invoice with a journal entry number. Which means that it already created and posted a journal number in the GL as shown below

Is my understanding correct for the "Asynchronous" option ? Does this meant that after i post the vendor invoice, it will be left in the GL as saved so that someone else from the finance department can check and post accordingly ?

Thanks

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Hi, these are the 3 options available for certain sub-ledger transactions for posting into GL:

Synchronous – All sub-ledger transactions are immediately posted into the GL once they are posted into sub-ledger.

Scheduled Batch – User can setup a batch process which will determine when the sub-ledger transactions will get posted into the Gl. e.g.- you want to avoid load on the server and want to post certain sub-ledger transactions into GL during the night. Since the transactions are not posting into GL immediately, you also have the option to summarize.

Asynchronous – In this case, the sub-ledger transactions will get posted to the GL whenever the server thinks it is free. It can post immediately or at a later time.

What you are seeing in the above screenshot is an invoice transaction posted to GL. If you want to see what invoice transactions are going to be posted into GL beforehand, set the transfer option as Schedule batch, create and post a vendor invoice and use the "Subledger journal entries not yet transferred" inquiry in GL to view it.

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