Microsoft Dynamics GP (Archived)

Void a series of unposted checks.

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Posted on by ehenry

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How do you void a series of unposted checks without having to do it one by one and posting a zero? Thanks.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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You can't void an unposted transaction. You just delete the batch.

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L Vail 65,271 on at

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If you've already printed the checks, then you can void them from the Post Payables Checks window.

You say the checks are not posted; where are they?

Kind regards,

leslie

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jshelley 5 on at

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A weakness with this software in my view. Sometimes damaged unposted checks have to be voided. From an internal control standpoint, it would be nice to be able to account for ALL voided checks IN cash management.

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Community Member on at

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Hello Frank, What happens to the assigned check numbers?

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L Vail 65,271 on at

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If the checks have been printed, but not posted, the only thing to do is to go into the Post Checks window and void the checks. You cannot delete the batch. Therefore, the assigned check numbers will be voided. The system will not let you bring a batch of printed computer checks back into the Payables Batch window.

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L Vail 65,271 on at

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jshelley,

I do not understand the weakness. You can void the entire batch in the Post checks window. In fact, that's about all you can do with them.

Leslie

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L Vail 65,271 on at

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ehenry,

I know this is 4 years old, but the conclusion doesn't seem to have been reached. The only way that I can think of that you could have produced checks that aren't available in the Post Checks window, is if you have printed them directly from the payables transaction entry window. Since the system will not let you delete an unposted payables batch containing printed checks, you would be faced with voiding them individually. Creating a mail-merge macro may be the most expeditious way to handle this.

Kind regards,

Leslie

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