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Finance | Project Operations, Human Resources, ...
Suggested answer

Link 2 invoices

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Posted on by 120
Hi all , 
I have an invoice created from a purchase order for Vendor A, and another invoice for transport fees from Vendor B from an invoice journal.
Can I link or relate these two invoices? 
Is there any solution to link these two invoices?
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  • Suggested answer
    CA Neeraj Kumar Profile Picture
    593 on at
    Link 2 invoices
     
    I can understand your requirement is very common in context of transportation invoices to be linked with Vendor Invoices as a reference point.
     
    There are multiple solutions for the same, based on your current business requirement, you can choose one of them:
     
    1) Generally, transport charges are to be added to the item cost as well, it is not independent of original invoices. We load the charges after posting the vendor invoice through PO, then book a vendor invoice journal to nullify the charges amount (credit side) and book the vendor liability for transport vendor. And put the original Purchase invoice reference in the description. So linkage is through description.
     
    2) To make this process smoother, Microsoft had added the concept of landed costs module, where we prepare a voyage (that can represent a PO or a shipment), and while booking the Purchase invoice it books the original invoice and load the charges amount on the inventory purchased.
    Then we create vendor invoice journal and select the voyage (which is linked to PO) to book the Transporter charges. So linkage is through Voyages.
     
    3) In case you find it not worthy to use landed costs module and handling through first process, so instead of using the description fields, you can configure Financial tags in the vendor invoice journal and user can put the PO reference/Vendor Invoice reference in the tag. If you want to have fixed list of PO,then someone needs to create the fixed list for Financial tags and put PO numbers, so that user can select from that only. It will work as reference. So linkage is through Financial tags
     
    Please let us know which approach suits you the most, basis that we can further discuss about that option.
     
    Regards,
    Neeraj Kumar
    If this helped, please mark it as "Verified" for others facing the same issue Keep in mind that it is possible to mark more than one answer as verified
     
     
  • IA-15041016-0 Profile Picture
    120 on at
    Link 2 invoices
    Hi, 
    @Sagar121 my case is 2 different suppliers
    @Sohaib Cheema its is about a transporatation invoice from vendor B related to the merchandise invoice from vendor A. I want to link them to each other — not combine them into a single invoice, but just as a reference
     
  • Nisha_2709 Profile Picture
    43 on at
    Link 2 invoices
    hello,
     
     
    Why you want to link to invoices while you created them differently? what's the reason behind them please elaborate it here.
  • Suggested answer
    Sagar121 Profile Picture
    397 on at
  • Sohaib Cheema Profile Picture
    47,802 User Group Leader on at
    Link 2 invoices
    Could you please clarify why you would like to link the two invoices? What is the context for linking them?
    For example, are you trying to:
    • Pay both invoices together?
    • Move one invoice as charges onto the other?
    • Transfer the balance from one invoice to the other?
    • Transfer the balance from one vendor to another?
    Understanding the exact context will help.

    without a context, the two vendors are two separate businesses.

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