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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How do you invoice one...
Small and medium business | Business Central, N...
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How do you invoice one line of a purchase order with several lines?

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Posted on by Carol Perry 20

I am trying to enter an invoice from a vendor that is only for one line item of the purchase order that has two lines.   I have several invoices that are for one line or two but the purchase order has several lines.

Thanks for your help

Carol

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  • Suggested answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    Teddy Herryanto (Th... 14,207 Super User 2025 Season 2 on at
    RE: How do you invoice one line of a purchase order with several lines?

    There are two ways you can do this:

    - If you are using the original purchase order, you can post partial invoice by specifying the Qty. to Invoice on the line before posting.

    - You can create new purchase invoice, and do get Receipt Lines or Get Order Lines to specify which purchase line you want to invoice.

  • Suggested answer
    JodeRuiter Profile Picture
    JodeRuiter 980 User Group Leader on at
    RE: How do you invoice one line of a purchase order with several lines?

    Hi Carol!

    For this, there are four fields that usually show on a PO, if they are not there, you must personalize and drag them in.

    Fields:

    QTY To Ship

    QTY Shipped

    QTY To Invoice

    QTY Invoiced

    The QTY To Ship and QTY To Invoice will always, by default, display what has not yet been shipped or invoiced.

    You must CHANGE The QTY To Ship and QTY To invoice to exactly what you want to post on this particular invoice and then when you post only the quantities that you wanted to ship and/or post will get posted!

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 92,733 Super User 2025 Season 2 on at
    RE: How do you invoice one line of a purchase order with several lines?

    Hi, I am partial to the second way mentioned by Teddy.

    I have mentioned this method in the link below, sales and purchases are similar.

    https://yzhums.com/14923/

    Hope this helps.

    Thanks.

    ZHU

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 193 User Group Leader on at
    RE: How do you invoice one line of a purchase order with several lines?

    I agree with yzhums

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