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ReportHi All,
I want to void a post dated check. Is it possible in GP 10? If yes, how?
Thanks in advance,
Abdul Gafoor
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Hi All,
I want to void a post dated check. Is it possible in GP 10? If yes, how?
Thanks in advance,
Abdul Gafoor
*This post is locked for comments
Yes exactly, just create a new settlement transaction for the other checks.
Thanks Victoria and Daoud. Daoud, I got the Transaction ID and inquired in Payment Document Settlement window. It has got multiple payment documents linked and the check to be voided is one of them. If I void the Settlement Document, will I need to settle other checks with another Settlement Document ?!
Victoria you are right, this message happens when you have settled your check using payment document management module, this module we use in the middle east to manage post dated checks.
First thing you need to follow is finding the settlement Transaction ID by inquiring your check number, go tp Payment Document Inquiry and find your check, then click on Remittances to know what was the settlement transaction and write down its number, then go to Transactions >> Purchasing >> Payment Document Settlement, select your ID and click on VOID.
You will be able to void your check safely keeping in mind that if the settlement transaction contains more than one check you will need to settle back other checks.
Normally the settlement transaction happens when the check deposited in the bank and there is no chance to be voided.
Hope that this helps.
Abdul,
Are you using Payment Document Management? That's the only place I can think of that has terminology like 'settlement'. According to the manual, the path to enter the settlement is Transactions >> Purchasing >> Payment Document Settlement. Unfortunately, the manual does not talk about voiding settlements for payables transactions, perhaps if you look at the window it will help you to figure out how to void or there will be additional online help. I do not have Payment Document Management installed anywhere, so I cannot test this further. Perhaps someone else reading this will be able to give you more information.
I did that. But whenever I select the check payment to be voided, I get the following error (This payment cannot be voided until the settlement that contain its payment document will be voided.). Don't know how to deal with this and where to search for the settlement the message box is mentioning.
Abdul,
If the payment is in history (ie, it is fully applied), you would navigate to Transactions | Purchasing | Void Historical Transactions. If the payment is not in history yet, then use Transactions | Purchasing | Void Open Transactions. You can find more detail and instructions for both of these in the help online or in the Payables Management manual.
Hi Victoria,
I am quoting your text here "you should simply be able to void it regularly, as you would a non-post dated check".
:) How do I do it?
Abdul,
Is it post dated on purpose and was entered in an existing fiscal year, for example, 2012? Or was there a typo and the date is in a future, non-existing year (like 3012)?
If it is in an existing year, you should simply be able to void it regularly, as you would a non-post dated check. If it was entered in a non-existing year, you would need to change the void dates to an existing year when voiding.
Are you getting an error when trying to void? Or is something not working as desired when you are trying to void?
Is it possible ?!
It's a payables check to be exact.
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