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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Purchase Order Invoice
Microsoft Dynamics GP (Archived)

Purchase Order Invoice

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Posted on by Babin 2,965

Can we Invoice the PO with out receiving the item in the PO?

I am using demo GP and it doesn't allow to create an invoice without receiving and Posting the Receipt. I am wondering if there is any option in GP to bypass this and create an Invoice without receiving Item in PO.

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  • Ian Grieve Profile Picture
    Ian Grieve 22,784 on at

    You would enter the transaction as a Shipment/Invoice in Receivings Transaction Entry.

  • Suggested answer
    soma Profile Picture
    soma 24,410 on at

    BAB,

    Puchasing process need shipment transaction. Without shipment you can't enter invoice or no need to create invoice for that inventory items, this is the business logic for purchasing process.

    If you want to directly enter invoice, use the Receiving Transaction Entry window with choosing the type of Shipment/invoice (IAN said). This process include the shipment as well as the invoice and then fulfill the purchasing business logic.

  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    The answer is simple, No.

    Logically Speaking, when inventory items are part of the process, an invoice is made to record the liability of the company toward vendors after a shipment is made. The option could simply be Shipment/Invoice as Mr. Ian mentioned above.

    In addition, I would like to add that several companies with very small inventory could handle their physical processes through GP Financials. Only (AP, AR, GL and Banks) modules. This means, you process all your IV related transactions on the GL level manually. For instance, when you receive items, you record the following transactions manually:

        - General Ledger: Journal Entry (Dr: Inventory / Cr: Accrued)

        - Accounts Payable: AP Invoice

    Otherwise,when considering the supply chain in Dynamics GP, the process is crystal clear. The following options could be considered;

        - Purchase Order > Shipment > Invoice > Payment > Apply

        - Purchase Order > Shipment/Invoice  > Payment > Apply

        - Shipment > Invoice  > Payment > Apply (receiving without purchase order)

        - Shipment/Invoice  > Payment > Apply  (shipment/invoice without purchase order)

    Hope this helps,

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