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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Impact of Upgrading to...
Microsoft Dynamics GP (Archived)

Impact of Upgrading to GP 2010 with Open Fiscal Years back to 2005

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Posted on by GPDev 1,755

I work for a small company that has 10 GP Users and uses GL, A/R, A/P, Payroll, HR, and Fixed Assets. We are currently using GP 9. We were planning on upgrading to GP 2010 at the end of the month but I was just told by accounting that we have not closed the GL since 2005. Instead of completing year end close for the past four years adjusting journal entries were made to bring over current balances to the next year. I also found out that A/R and A/P have not been closed since 2002.

Do we have to complete year end close for these past years before upgrading to GP 2010? What would be the impact of upgrading before closing out these years?

Thanks.

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  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,319 Super User 2025 Season 1 on at
    Re: Impact of Upgrading to GP 2010 with Open Fiscal Years back to 2005

    Thanks for the explanation Greg.  Perhaps there was some special or custom reporting requirements that drove that decision.at that time but  closing the GL would never have an effect on customer transactions in any way.  Customer transactions move to history when they are fully paid and/or applied within the AR module.  

  • GPDev Profile Picture
    GPDev 1,755 on at
    Re: Impact of Upgrading to GP 2010 with Open Fiscal Years back to 2005

    Frank,

    Thanks for your response. I discussed this with the folks from accounting and we are going to close out 2005 to 2009 before upgrading. We won’t be ready to close out the GL for 2010 until sometime in February and we would like to get the upgrade done before that.

    And for the answer on why adjusting JE’s were being done rather than performing year end close….

    Back 15 years ago when this company first started using GP they had the problem with their main customer operating on the fiscal year July 1st to June 30th while this company's fiscal year is by the calendar year. The previous VAR said that all transactions needed to be open in order to print reports by the customer’s fiscal year. If they completed year end close it would move transactions to history and it wasn’t possible to run the reports with a mix of open and historical transactions.

    And the adjusting JE solution always worked so they stuck with it. A contractor closed out all of these old years back in 2005 which explains why every fiscal year is not open.

    We appreciate the help and we will check out your blog for some notes about year end close.

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,319 Super User 2025 Season 1 on at
    Re: Impact of Upgrading to GP 2010 with Open Fiscal Years back to 2005

    Greg,

    Technically speaking, no, it should not have an impact to do the upgrade prior to closing the fiscal years.  But, it would make me (and Mark Polino, who is sitting in the same room I am right now) nervous.

    The better method would be to close the Fiscal Years in GP9 first, then do the upgrade.  You'll want the accounting department to reverse the adjusting JE's that were made to bring the balances forward, then close each year starting with 2005 and working forward.  Fortunately, GP9 has the 'Correct Journal Entry' feature in it so it should be relatively simple to reverse those entries.

    As far as closing AR and AP, that's not as critical because closing modules in GP (other than GL) basically just updates annual statistical info on customers and vendors, as an example.  Read my series of blog posts here, for the Readers Digest version of what closing each module does - gp2themax.blogspot.com/.../Year%20End%20Close.

    Question - why did they not close the years and enter adjusting JE's?  Just curious about the rationale there.

    Hope this helps,

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