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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Is there a way to excl...
Microsoft Dynamics GP (Archived)

Is there a way to exclude employees from W-2's?

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Posted on by Community Member

Our client has around 100 election workers that they pay through payroll.  They say that they are not required to issue W-2's for employees making $600 or less.  I can see that there is no available option from the Print window.  But is there a way to flag employees that shouldn't be included in the W-2's or a way to manually remove those W-2's? Will setting the employee as Inactive work?

Thanks,

Tina

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    L Vail Profile Picture
    L Vail 65,271 on at

    Wow, excellent question, this one has never come up before.

    There isn't a box anywhere that I know of, and I cannot think of a reasonable way to monitor this during the year. The kicker is that as soon as they exceed the threshold, everything needs to be reported, much like a Form 1099.

    I think you'd have to do all of the editing to the payroll wage file from behind the scenes. Have you used a field somewhere on the employee card to designate the individual as an election employee? You could create a data source using that field as a filter and then build the infamous mail-merge macro to edit the Forms W-2 and zero out the boxes. It would actually pretty easy to create. The key is building the 'list'.

    It's quite doable either by editing the year-end wage file directly, or editing the W-2 forms from the user interface. Perhaps there is a 3rd party product out there. I may, of course, be missing an obvious feature and would be delighted if someone could enlighten us.

    This is one of those provisions of the code that so many people are unaware of. If any of the forum members are curious, take a look at Revenue Ruling 2000–6, page 512, it's a modification to Rev. Rul. 88–36. I was a tax director for a large company for seven years, otherwise I would have known nothing about this. In fact, it's the first time I've seen the question in my years with GP.

    Kind regards,

    Leslie

  • Community Member Profile Picture
    Community Member on at

    Thanks so much Leslie.  The client decided to just issue W2's for all employees.  It's good to know though that there is a provision for this.  We thought the client may have just confused the question with the 1099's.

    Regards,

    Tina

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