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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Payroll Benefits and D...
Microsoft Dynamics GP (Archived)

Payroll Benefits and Deductions

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Posted on by Community Member

When transferring an employee to a new department, their benefits and deductions are marked inactive in payroll. I need to be able to transfer an employee to a new department with all of his benefits and deductions active, as they have been. Any suggestions?

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  • Community Member Profile Picture
    Community Member on at

    Hi,

    When you transfer do you create a New Employee ID each time?

    If so, why not just change the Department on the existing Employee Maintenance Card for the Employee ID and make a note about the change.

    The Deductions and Benefits are not affected then.

    Let us know your process to give you a better idea on how to proceed.

    Thanks much,

    Thomas S.

  • Community Member Profile Picture
    Community Member on at

    When transferring departments, I use the Employee Maintenance Card (HR & Payroll > Cards > Human Resources > Employee > Employee). From that screen, I use the look up tool for the Department field to select the new department then save. I didn't realize that all of the Benefits and Deductions had been inactivated until processing a payroll and noticed that the two employees who had a department change had no Benefits or Deductions on the Calculate Checks Report. The benefit codes under Human Resources do not show inactive only the benefits and deduction codes in Payroll.

  • Community Member Profile Picture
    Community Member on at

    Hi,

    That should not change the Ded and Ben Statuses at all.

    Do you have a3rd party product installed?

    Thanks much,

    Thomas S.

  • Verified answer
    Sherlene Sorenson Profile Picture
    Sherlene Sorenson 967 on at

    Hello,

    I believe what might be happening is that the user may be changing the Employee Class field, and saying 'Yes' to use the defaults from the Employee Class, and 'Yes' to the question about inactivating codes not assigned to the class. That will inactivate codes on the payroll side.  My advice is to say 'yes' to the question about using Class defaults only when entering brand new employees into the system. If you change the Employee Class field value on an employee that already existed in GP, say "No" to the question about using the Defaults from the Employee Class, and change manually all fields that need to be changed.

    Hope this helps!

  • Community Member Profile Picture
    Community Member on at

    Thank you.

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