How do I get the ID of a newly-create Annotation record?

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Posted on by Community Member

I'm trying to create an attachment/annotation from a Word Template, and then copy it to a Sharepoint location.

I have managed to create the new Word document using the SetWordTemplate Action, but I don't know where I can get the Guid of the newly-created record.

Process.callActionFromHtml("SetWordTemplate",
[
{
key: "Target",
type: Process.Type.EntityReference,
value: new Process.EntityReference("test_entity", testEntityId)
},
{
key: "SelectedTemplate",
type: Process.Type.EntityReference,
value: new Process.EntityReference("documenttemplate", templateId)
}
],

onWordDocumentGenerated(params)

);

However, I am not getting any output when the action is completed successfully.

How can I get the Guid of the record that has been created please?

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Answers (1)

David Jennaway 14,065 on at

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Unfortunately this action doesn't provide a useful return value. Probably the best option is to immediately retrieve the ID of the most recently create note attached to the target, which you can do with a queryexpression or fetch

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Dynamics365 Rocker 7,755 on at

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You will get GUID of note(annotation) on post create of plugin.

You will also get same in workflow that is registered on create of annotation.

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Kokulan 18,054 on at

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Hi Steve,

As suggested above, you will have to query the annotation(Notes) records associated with that particular test_entity record, order by modifiedon desc and then get the first one in the list. You could also include the filename in your query as a filter to make your query a bit more accurate and to exclude all other notes and only get the notes with the same file name. When you use SetWordTemplate action, it sets the template name as the file name.

I have has a similar requirement recently to implement. I created Workflow to use the SetWordTemplate to generated the document and then I created a Flow that triggers on Create of Note record in CRM and moves the document to SharePoint. This is a no code solution but if you are interested, let me know I can point you to sample flow blog posts.

Update : Sorry my suggested solution about using flow is only for Online. I did not realize yours is onprem.

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Community Member on at

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Hi David

Thanks for your reply.

I tried that. Unfortunately, because computers always speed up when you don't want them to, when I did the Retrieve it picked up the already-existing documents and didn't pick up the one I had just created. I thought that perhaps the Retrieve had executed too soon, so I tried to build in a Delay before doing the Retrieve, but that just created more complications.

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