Purchase Order $ Received different than Invoice Amt

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Posted on by Community Member Microsoft Employee

Hello,

The company I work for just converted from Sage Pro to MS Dynamics GP 2013 and I work in the accounts payable department. I am entering invoices for payment via the "Enter/Match Invoices" module in Purchasing. Sometimes the price we enter/receive on our PO's are different than the price that comes in on the invoice. What is the easiest way to enter the invoice for payment when the PO doesn't match the invoice? Can I just change the price of the item when selecting it in the "Auto-Invoice" box? If I do this, where does the dollar difference go to? (I used to have to enter a specific GL number to post a dollar difference in Sage Pro)?

Thanks!

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Bill Campbell 22,647 on at

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RE: Purchase Order $ Received different than Invoice Amt

I would have to agree with Justin on this one. GP is designed to deal with the Variance and the GL account in this case is managed under the Admininstration >> Posting >> Posting Accounts >> Purchasing section. Look for Purchase Variance.

When in doubt, work in the sample company if you can not have a separate test environment. Ask you GP Partner to set up a copy of your PRODUCTION data in a TEST company so that you can work in 'safety' and still work with your data.
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Justin Thorp 2,265 on at

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RE: Purchase Order $ Received different than Invoice Amt

Hi,

I recommend setting up a test company in order to run some test transactions.

But the short answer to your questions is, GP will post the difference to a Purchase Price Variance Account (this is the difference between the receipt and the invoice).

Thanks,

Justin