How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

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Posted on by Kristie McNulty

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Problem: Using Returns Transaction Entry does not affect the costs posted to the project from the original receipt

We have a receipt which was created using a Quantity Invoiced of 0.01 instead of 1.00 (Qty Shipped is 1.00). The dollar amount used on the transaction and what the supplier was paid is correct. However, because 0.01 was used an accrual entry was created for the anticipated remaining 99% of the amount and has affected the project's costs. We do not use inventory or purchase orders, in case it matters.

Because the supplier has been paid the correct amount how do we make corrections so the project reflects the $62.68 amount instead of the $6,268.00 amount and we can relieve the accrual of $6,205.32, without affecting the supplier's activity/trial balance as they're paid-in-full and we cannot void their payment?

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Kristie McNulty 982 on at

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RE: How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

Thanks Yun, as was my intention but seems I failed to notice where I initiated the submission from. Thanks for pointing it out.
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YUN ZHU 78,476 Super User 2025 Season 1 on at

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RE: How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

Hi, This seems to be a GP question, I suggest you post it to the GP's forum, I'm sure the experts there will give you good advice.

Thanks.

ZHU