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Applying Payments to Specific Invoice Lines in Business Central

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Posted on by peter fun

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Hello,
We have a scenario where we charge customers multiple fees, such as a deposit fee and a registration fee, each entered as separate lines on a sales invoice. Once the invoice is posted, the customer makes payments on different dates and in varying amounts.
For example, the customer might first pay the registration fee, and then a week later, they pay the deposit fee. However, in Business Central, payments can only be applied to the entire invoice, not to specific invoice lines.
Is there a way to allocate payments against specific lines of the invoice when receiving payments? We need to track payments at that level for accurate reporting.
Any guidance or best practices would be greatly appreciated.
Thanks!

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Dynamics 365 Business Central

Microsoft Dynamics RMS

Microsoft Dynamics NAV

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Valentin Castravet 28,359 Super User 2025 Season 2 on at

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Applying Payments to Specific Invoice Lines in Business Central

Your best bet would be to partially invoice for the order to create an invoice for each separate line, then you can apply the payments to each separate invoice.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 89,846 Super User 2025 Season 2 on at

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Applying Payments to Specific Invoice Lines in Business Central

As other experts have mentioned, it is not possible with standards. Unless you post a separate invoice for each line.

Thanks.

ZHU

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Ramesh Kumar 7,499 Super User 2025 Season 2 on at

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Applying Payments to Specific Invoice Lines in Business Central

It's applied at the invoice level, not at the item or line level. Customization is required to apply it at the line level, but I recommend using the comment section or an additional field to track the payment breakdown instead. Customizing at the line level could make reconciliation complex and cumbersome.

If this helped you, please check the box Does this answer your question?

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Nitin Verma 21,599 Moderator on at

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Applying Payments to Specific Invoice Lines in Business Central

Hi,

There is no such option available in the system to accept the payment line wise, but If you want to keep all fees on a single invoice, you can leverage Dimensions in Business Central to tag each invoice line with a unique identifier such as "Registration Fee" or "Deposit Fee". While payments still apply to the whole invoice, dimensions allow you to analyze and report on the fees separately. You can then manually reconcile payments to specific lines outside the system or in a report.

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Jainam M. Kothari 12,116 Super User 2025 Season 2 on at

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Applying Payments to Specific Invoice Lines in Business Central

Hello,

No there is NO Sales Invoice Line wise Payment Application is available in the standard system. Because for the whole Sales Invoice, 1 Customer Ledger Entry will be Posted.

So, You need to customize the same based on your requirements.

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Khushbu Rajvi. 18,869 Super User 2025 Season 2 on at

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Applying Payments to Specific Invoice Lines in Business Central

Business Central applies payments at the invoice level, not at the line level by default. To track payments against specific lines, consider these options

Use Dimensions –Assign a unique dimension and analyze payments using dimension-based.

Separate Invoices – Instead of one invoice with multiple lines, create separate invoices per charge type. Payments can then be applied directly.

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