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Hi!
Can anyone share a questionnaire on Project Accounting for AX 2012 for business requirements gathering. Advance thanks for your help.
Regards,
PVN Mohan
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Today one of my friend ask me the same question you asked earlier, when I search over the internet found this link but unfortunately there was no help available. I started searching and found these relevant question this might help other people in future. So sharing the following
1.1 Project Contracts and Hierarchies
1.1.1 What types of External Projects do you have? Example: Time and Materials and Fixed Price projects that you invoice customers for.
1.1.2 For your time and materials projects, do any of them have a “not to exceed” amount associated with them?
1.1.3 Will you be using the system to track the costs of internal projects that, when concluded, will be capitalized? That is, they a become Fixed Asset. If so, what are the threshold amounts? What determines whether it is capitalized or expenses?
1.1.4 Will you be using the system to track the costs of internal projects that are used to manage a product development or similar internal project?
1.1.5 How do you group or categorize your projects? Are these same categories shared with your other Legal Entities?
1.1.6 Do your main projects ever have sub-projects?
1.1.7 Do any of your projects involve funding from other sources? Example: another Legal Entity in your organization, a third party outside of your organization that could be either a Public or Private entity.
1.1.8 Do you ever receive any Grants that are used to fund a project? What rules might be associated with the use of these funds?
1.1.9 Do you ever provide your customers with a Quotation for a Project?
1.2 Project Setup and Costing
1.2.1 Do you develop an original project budget and revise it as needed? How do you monitor budget to actuals?
1.2.2 What are the stages / steps that each project type goes through? Which ones are mandatory?
1.2.3 Do your projects have tasks / activities that need to be tracked? Will you assign your project personnel to these tasks?
1.2.4 Do any of your projects involve the use of Purchased or Inventory items, the manufacture of a product by your organization, or the acquisition of an outside service?
1.2.5 Is there ever an instance where you would need to withhold payment to a vendor until you have received a payment from a customer?
1.2.6 What are the transaction types and how are they categorized? Example: hours, expenses, etc.
1.2.7 Are there any project specific expense policies associated with your projects?
1.2.8 For external projects, can the labor hours and expenses reported to the project be billable or non-billable?
1.2.9 How do you determine the costs and sales prices for the direct labor that is charged to a project? Is there any overhead or burden associated with the resources, or is that built into the cost?
1.2.10 Do ever charge your customers an overtime premium for direct labor on a project?
1.3 Resource Management and Scheduling
1.3.1 How do you, in general, assign resources to a project? What data and systems are used during this process?
1.3.2 Is the process owned by a single individual or is it dispersed throughout the organization based on practice areas?
1.3.3 How many project resources do you have? How many are employees? How many are contractors?
1.3.4 Are there any GL account segments / financial dimensions associated with the resources you employ?
1.3.5 Can your resources perform a project in another of your Legal Entities? Are such resources shared?
1.3.6 What is the normal working days and times for these resources?
1.3.7 What is the workflow you use for scheduling resources on a project?
1.3.8 Do you want to view the capacity for scheduling projects in a Gantt chart?
1.3.9 Will you need to integrate AX with Microsoft Project?
1.3.10 Will you need to synchronize AX with Microsoft Outlook?
1.4 Project Resource Reporting
1.4.1 Will project personnel, or their delegates, be required to report their time and expenses to a project? If not, who might be a delegate for such reporting?
1.4.2 Will personnel be reporting time and expenses over the web?
1.4.3 What is the overall process for reporting a team member’s time on a project?
1.4.4 How do your contractors enter their time or services into your system in order to be billed to your clients? Is this separate from your employee time tracking system?
1.4.5 At what level do you enter time (task level, stage of project, etc.)?
1.4.1 What time increments do you enter time (hourly, 15 minutes, etc.)?
1.4.2 What is the overall process for reporting a team member’s expenses on a project?
1.4.3 For time and expense reporting purposes, do you need to set up a series of validations to minimize the chance of error? Those validations include Employee / Project, Employee / Category, etc.
1.4.4 Do ever need to make an adjustment to a transaction that was entered and posted?
1.5 Project Invoicing
1.5.1 What are your terms of payment for hours, expenses, and items? Do you offer your customers a cash discount for early payment?
1.5.2 Do you offer your customers terms that will allow them to pay their invoices in installments? Example: 30-60-90 days.
1.5.3 Do you have any projects that are subject to a Sales or VAT tax? From where should the sales tax group be derived? Does it come from the Customer’s record or do you choose a sales tax group when the project contract is created?
1.5.4 For your external projects, is there ever an instance where you require a prepayment or invoice the customer when a particular milestone is achieved?
1.5.5 Are projects billed in different currencies? If so, how do you account for exchange rate fluctuations?
1.5.6 For a time and materials type project, how often might invoices be generated?
1.5.7 For fixed price projects, how often might invoices be generated?
1.5.8 Are there any external type notes that you need to attach to Project Invoices?
1.6 Project Accounting
1.6.1 For Time and Materials projects, how should hours, expenses, items, and fees be accrued when posting in journals?
1.6.2 How should hours, item costs, and other costs be posted into the profit / loss accounts in the General Ledger?
1.6.3 For fixed price projects, do you use assessment principles or matching principles? How do you recognize and allocate revenue from Fixed Price Projects?
1.7 Reports
1.7.1 What key reports do you use?
1.7.2 What information should be shown on your home page of Microsoft Dynamics AX?
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