Time sheet posting to Projects

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Posted on by Greg Kowieski

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Hello, I've been trying to figure out how to utilize the project series in BCentral. But for the life of me, it seems as though it just doesn't support posting timesheets to a job. I've gone through all the on-line training, (but its mostly obsolete so that just leads down dead ends). I get to the point of approved time sheets on task lines with the resource set to budget+Billable. But when I go to the Resource Journal and use the suggest from Timesheets, it always comes up zilch.

I need some real documentation or help. Anybody?

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Dynamics 365 Business Central

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Martin Dráb 239,040 Most Valuable Professional on at

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Moved from Integration, Dataverse, and general topics forum to Small and medium business | Business Central, NAV, RMS forum.

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Khushbu Rajvi. 22,130 Super User 2026 Season 1 on at

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Please check this: https://learn.microsoft.com/en-us/dynamics365/business-central/projects-how-use-time-sheets#post-time-sheet-lines-in-a-project-journal

https://learn.microsoft.com/en-us/dynamics365/business-central/projects-how-use-time-sheets

https://learn.microsoft.com/en-us/dynamics365/business-central/projects-how-use-time-sheets#post-time-sheet-lines-in-a-resource-journal

Once Timesheet approved, the entries can be posted either to the Resource Journal or to the Project Journal

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OussamaSabbouh 12,965 Super User 2026 Season 1 on at

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Hello,

You’re correct that approved timesheets can be posted to jobs, but they won’t show up in the Resource Journal if the timesheet lines are linked to a Job — they must be posted from the Job Journal instead.

Here’s how it works per Microsoft’s official process:

Approve the timesheet for the resource.

Open the Job Journal (not the Resource Journal).

Choose Suggest Lines from Time Sheets → this pulls approved job-related lines.

Post the journal — Business Central creates Job Ledger Entries and updates costs/billing.

If the timesheet isn’t tied to a Job (type = Resource), then use the Resource Journal instead.

Regards,
Oussama Sabbouh

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Jainam M. Kothari 15,805 Super User 2026 Season 1 on at

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May this can help : https://learn.microsoft.com/en-us/dynamics365/business-central/projects-how-use-time-sheets

https://businesscentralhelp140.fenwickcloud.com.au/main.aspx?lang=en&content=tskPostTimeSheetLinesJobJournal.htm

https://learn.microsoft.com/en-us/dynamics365/business-central/projects-how-setup-time-sheets

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Jeffrey Bulanadi 9,112 Super User 2026 Season 1 on at

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Hi Greg,

Yep, BC does let you post approved timesheets to Jobs using the Resource Journal, but it only works if everything’s set up just right. If “Suggest Lines from Time Sheets” gives you nothing, it usually means something’s missing or doesn’t match the filters.

Here’s what to check:

Resource Setup

On the Resource Card:

Make sure Use Time Sheet is turned on

Assign a Time Sheet Owner User ID

Link the resource to a Job Planning Line with a Job No. and Task No.

Time Sheet Line Setup

Each line should:

Be tied to a Job Task

Have a Work Type Code that maps to cost/billing

Be Approved

Fall within the posting date range of your journal batch

Using “Suggest Lines from Time Sheets”

Go to the Resource Journal

Pick a journal batch

Click Suggest Lines from Time Sheets

Set filters like:

Date range

Resource No.

Job No. (optional)

If nothing shows up, try widening the date range or removing filters

Helpful Reference

Use Time Sheets – Microsoft Learn
Community thread: Job Journals for Resources using Timesheets

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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Greg Kowieski 157 on at

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Unfortunately, I've tried everything everyone mentioned. The only suggestion I can't try is the Job journal approach. I can't find a job journal. and the Project journal doesn't offer the Suggest from time sheet option, so I suspect that the wrong place to be as well because re-entering time to a journal manually doesn't make sense.

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Gerardo Rentería Ga... 25,555 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

What's new: Entering and approving time sheets

Use time sheets - Business Central | Microsoft Learn

Best Regards
Gerardo

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Valentin Castravet 32,208 Super User 2026 Season 1 on at

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The Job Journal has been renamed to the Project Journal, so that's what you need to open.

In the journal you need to click on Prepare -> Suggest Lines from Time Sheets. This will populate all approved time sheets in the journal. After that, you post the journal to transfer the journal lines to each corresponding project.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Greg Kowieski 157 on at

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Thank you @Valentine Castravet!

I'm not sure how I missed the Prepare so many times before other than my focus was on the wrong window, (resource journal). The time sheets now come in. However, The Line type is not defaulting and seems like that should flow from the project line in the task.

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Valentin Castravet 32,208 Super User 2026 Season 1 on at

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Oh, the line type doesn’t default automatically, it needs to be filled in manually in the journal after you add lines using Suggest Lines from Timesheets. I should have mentioned that earlier.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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