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Supply chain | Supply Chain Management, Commerce
Suggested Answer

Restricting users from creating Purchase Orders by item or procurement category ?

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Posted on by 4,036

Hello,

Can we restrict certain users from creating Purchase Orders by items or procurement category only.

Scenario - Some users can create Purchase Orders by adding a line and selecting a Procurement category only. They cannot add an released item to the PO?

Is this possible OOTB?

Thanks,

Mihir

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  • Suggested answer
    Zain Mehmood Profile Picture
    4,187 Most Valuable Professional on at

    Hi Mihir,

    What version are you using for? Is it Ax or D365 FO? In D365 you would have to use Extensible data security matrix provided by the oob feature.

    Here’s a blog you can find on that dynamicspedia.com/.../

    For Ax 2012 the would be recored level security to handle this.

    Warm Regards,

    Zain

  • Suggested answer
    Eugen Glasow Profile Picture
    6,359 on at

    IMHO, this is not an XDS or RLS topic but a field level security:

    alexdmeyer.com/.../

    That said, it is not fully "out of the box" but a small customization.

  • Suggested answer
    André Arnaud de Calavon Profile Picture
    301,020 Super User 2025 Season 2 on at

    Hi Mihir,

    If you only have the scenario that some users may not use released products, then you can indeed use the field level security. This can be done by a customization, but also configuration on the Security configuration form. However, you will need to have two different roles. One role which will block the Item field and one role which does not have this restriction.

    When you have more scenarios, like one user to have both roles or restriction on the category field (or values), please specify all scenarios as the field security might have some downsides.

    Also note that XDS is also available and recommended above RLS for AX 2012. RLS is available in AX2012, but deprecated for future versions.

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