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Error: Budget Exceed for Project

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Posted on by Torlila

Error 'The entry category for 40200 on project 4000842-001 cannot be submitted because it would cause the cost budget to be exceeded by 62.17' is seen when attempting to confirm or invoice purchase order, which is tied to a project. Project balance is sufficient.

This issue happened after a purchase order line was amended.

Checks indicate few of the purchase order line are not defined in the budget. Only one PO line is defined (meaning it has an activity number tied to the project, and has budget period).

Due to urgent request to have this PO invoiced, budget overrun is allowed.

Would appreciate help with correcting this error without allowing budget overrun.

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Judy Microsoft Employee on at

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Error: Budget Exceed for Project

Hi,

Can you confirm if the issue is due to some extensions or third-parties.

You can submit a SR to Microsoft for further investigation.

Best Regards,

Judy

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Torlila 19 on at

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Error: Budget Exceed for Project

Hi Judy,

There is no extension or third party involved.

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saurabh bharti 15,039 Moderator on at

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Error: Budget Exceed for Project

Hi,

Looks like you have project budget defined for this category and activity combination and also validation of budget on project master data.

This is showing exceeding the budget by 62.15 , and on project budget remianing budget is zero.

Can you go to project and check if the budget is approved?

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Torlila 19 on at

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Error: Budget Exceed for Project

Hi saurabh bharti,

Yes, there is project budget defined for this category and activity. There is sufficient budget.

However, checking through each PO line financials, I notice there is another category for three of the PO lines, which does not have an activity assigned to it. Nor does it have a period year, and budget is not defined.

Refer screenshots below.

PO line financials showing one PID category has activity and budget period defined, the other does not have activity and budget defined.

I believe this is the issue.

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