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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / GP Check ##'s are ...
Microsoft Dynamics GP (Archived)

GP Check ##'s are not our Bank Check ##'s

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Posted on by Ian Kerr 75

Our team recently processed and sent out checks to our vendors. Upon receiving the bank statement, with copies of our checks, we realized that the checks in the printer were out of order, and the wrong vendors were printed on the checks. 

Is there a way to change the check numbers to match the "correct" ones that have been cashed in already?

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  • Verified answer
    Redbeard Profile Picture
    Redbeard 12,931 on at

    Ian -

    It's been awhile, but I encountered a similar situation with a company on a prior occasion. The checks can be voided and recreated accurately.  This is a time consuming process, and should not be undertaken lightly.  

    We created a test company with a recent back up of their live company, and walked through the process in the test company, documenting the steps, and ensuring it came out as intended.  

    You would need to void the transactions involved - the checks.  This will make the vendor invoices available to pay again.  

    Set the checking account to accept duplicate check numbers, during this process.

    Then select these invoices for payment by specific document, one at a time to make sure they are paid with the check number they should have been paid with.

  • Verified answer
    L Vail Profile Picture
    L Vail 65,271 on at

    Hi,

    I have to agree with Redbeard.  I started recording the tables where the check number was stored and I think that it's a much better idea to bite the bullet and re-do the checks. If you've got a lot of checks to void, I recommend creating a macro to help with the busy work.

    Kind regards,

    Leslie

  • Ian Kerr Profile Picture
    Ian Kerr 75 on at

    Thank you Harry, this was a great answer and extremely helpful!

  • Redbeard Profile Picture
    Redbeard 12,931 on at

    Ian -

    You are welcome sir.

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