Microsoft Dynamics AX (Archived)

Non stock item GR posting

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Dear all experts

We expect posting rule when performing goods receipt (GR) for non stock item is:

Debit : Expense account (the GL which indicated in PR -> PO)

Credit: GR/IR account (balance sheet account)

My current problem is no posting generated when perform GR. This is incorrect set up but I don't know how to fix it.

Can you please help?

Best regards

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Ludwig Reinhard Microsoft Employee on at

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Hello Kiet,

How can you post a physical receipt of an item that is not physically tracked in inventory?

The standard AX functionality would post the expense at the time the invoice is posted because the assumption is that a non-stocked item, such as services you receive, etc. never arrive in a warehouse.

If you really want to post the expense early then you can realize this with the help of purchasing policies.

How this can be realized is described here:

dynamicsax-fico.com/.../post-product-receipt-in-ledger-for-procurement-categories

Please review this post and let us know if it answers your question.

Best regards,

Ludwig

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André Arnaud de Cal... 304,508 Super User 2026 Season 1 on at

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Hi Kiet,

What item type did you use and what settings have you made on the related item model group?

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Mahim Kulbhushan Ch... 287 on at

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Check item master and find item model group is stated as non stock than I dont think system will allow to make GRN as AX can not read to increase stock via GRN. You can also check item group attached to it and it's master . You will be able to find which ledger is mapped to hit when selecting the particular group.

Most importantly , Is your setup for accounting is integrated with inventory ? If not than AX will not post any accounting entries for any inventory based transactions .

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Ludwig Reinhard Microsoft Employee on at

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Hello Kiet,

Is there any update on this issue?

Would be great if you could keep us informed here whether some additional help is needed or whether you have been able to get this fixed.

Best regards,

Ludwig

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Community Member on at

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Dear Ludwig

thank you very much for your advice. We trying to test the setup as your advice. by the way, the service items that I mentioned are many kind of services (marketing, out side service, IT service.... ) which each service item that we want to buy to instructed posting to GL account state in PO (PR).

Best regards

Kiet

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guk1964 10,888 on at

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You don't need to use items at all for that requirement - just buy to Purchase category.

See e.g. https://www.loganconsulting.com/blog/accrue-purchase-expense-on-procurement-categories-in-microsoft-dynamics-ax-2012/

and https://stoneridgesoftware.com/how-to-assign-a-posting-account-to-a-procurement-category-in-dynamics-ax-2012/

and https://stoneridgesoftware.com/procurement-categories-where-is-the-item-model-group/

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