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"stock item without purchase order details is not allowed" is shown in invoice capture application

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Posted on by NM-18090609-0

This is SS from invoice capture application integrated with Dynamics365 F&O, as shown below while processing the invoice the error message is displayed, what configurations might be missing for the following error. It will convenient f you could give any documents to help the following.

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Jonas "Jones" Melgaard 4,893 Super User 2025 Season 2 on at

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"stock item without purchase order details is not allowed" is shown in invoice capture application

Moved from General to D365 Finance

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DAnny3211 11,369 on at

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"stock item without purchase order details is not allowed" is shown in invoice capture application

Hi there,

The error message "Stock item without purchase order details is not allowed" typically occurs in Dynamics 365 Finance & Operations when the system tries to process an invoice line for a stock item that isn’t linked to a valid purchase order.

Here’s what you can check and do:

1. Verify Purchase Order Link

Ensure that each stock item on the invoice is associated with a valid Purchase Order (PO) in the system. If the PO number is missing or incorrect, F&O will block the posting of the invoice.

2. Invoice Capture Configuration

If you're using Invoice Capture, make sure the mapping rules correctly extract and assign the PO number from the invoice to the corresponding field in F&O. You may need to adjust the AI model or template to ensure PO details are captured reliably.

3. Non-Stock Items Exception

If the item is non-stock, you can configure the system to allow invoice posting without PO details. But for stock items, PO linkage is mandatory to maintain inventory and financial accuracy.

4. Workaround

If the PO is missing but the item must be processed, consider:

Creating a manual PO and linking it to the invoice.

Reclassifying the item as non-stock (if appropriate).

Let me know if you'd like help adjusting your Invoice Capture setup or validating PO mappings.

If this answer was helpful, please consider marking it as accepted.
Best regards,
Daniele

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Adis 5,638 Super User 2025 Season 2 on at

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"stock item without purchase order details is not allowed" is shown in invoice capture application

Hey,

to be honest, I havent spend any time with this topic, but heard some key points here and there, f.e. that it is based on the purchase order. So I guess it identifies the item from the purchase order and retrieves information from the PO and not from the item itself. That makes things much easier and makes also sense, since item master data is "only" master data.

Not sure how much you spent time with this topic, but I like to start with MS Learn and then dig into it. It takes some time, but gives you a good foundation.

So, if you need resources, I would suggest MS Learn and also some videos that arent too old.

Invoice capture solution overview - Finance | Dynamics 365 | Microsoft Learn

Invoice Capture Features and Functionality in Dynamics 365

Hands-on with Invoice Capture

Learn foundation of Dynamics 365 Invoice Capture

Kind regards, Adis

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NM-18090609-0 30 on at

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"stock item without purchase order details is not allowed" is shown in invoice capture application

Thanks for the response @Adis
So according to the SS, does it mean that it cannot be done automatically captured by the application?? If that is yes Could please provide some documents on the same and also, I wanted to highlight the point that if AP clerk has to establish the connections, it's not showing any line items WRT that PO. Please share your idea on it. Below is the reference,

Thanks in advance

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Adis 5,638 Super User 2025 Season 2 on at

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"stock item without purchase order details is not allowed" is shown in invoice capture application

Hi,

Seems there is a missing information between the invoice and the PO, i.e. its details

Invoice capture FAQ - Finance | Dynamics 365 | Microsoft Learn

Could you check the following? If the link is established.

Invoice capture solution workspace - Finance | Dynamics 365 | Microsoft Learn

Kind regards, Adis

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