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Suggested answer

Fixed assets acquisition posting profiles

Posted on by 1,351

Hi, 

I am seeing different behavior when acquiring fixed assets through an invoice journal in two different instances. Does anyone have any idea of the reason behind this??

Posting profile for acquisition: 

 * Main account: fixed asset 

 * Offset account: empty/blank 

In one instance the invoice journal posts and thus the acquisition is recorded fine. 

In the other instance, unless I fill the offset account I get the following message: 

pastedimage1585384752402v1.png

I need to fill in the offset account with anything, for testing purposes I used the same asset account I had on the main account, and then it posts. Any suggestions of why do I get this different behavior? 

Thanks in advance. 

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Fixed assets acquisition posting profiles

    Hi CapsLock,

    Using a Portuguese company as a comparison is not the best idea in my opinion.

    That is because when it comes to fixed asset accounting Portugal has some 'special' rules and they usually use derived books and multiple posting layers.

    Can your system admins possibly create a copy of the environment and deploy it on another demo/test system where you could do some additional testing on the setup and configuration?

    Tip: If in doubt, it is often a good idea having a look at the MS contoso USMF setup for fixed assets. It might not exactly fit to what you have setup but it contains a lot of things you can use for making a comparison with your setup.

    Best regards,

    Ludwig

  • Suggested answer
    SouravDam Profile Picture
    SouravDam 11,721 on at
    RE: Fixed assets acquisition posting profiles

    Hello CapsLock,

    In invoice journal; can you check the following.

    --- If you have selected the fixed asset number in the journal line which is still not yet acquired.

    --- If after selecting the fixed asset in the journal; the Book is updated or not in the "Fixed assets" section.

    01873.JPG

    Best regards,
    Sourav Dam

    Kindly mark this thread 'Yes' if this is answered your query which may help other community members in this forum.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 287,696 Super User on at
    RE: Fixed assets acquisition posting profiles

    Hi CapsLock,

    Not sure, but it can be related to the one voucher strategy. Is there a difference in this GL parameter? Anyway, I usually did setup the offset account for the use of an acquisition journal.

  • CapsLock Profile Picture
    CapsLock 1,351 on at
    RE: Fixed assets acquisition posting profiles

    Hello all, 

    First of all thanks again for investigating this with me. 

    Second, I run another test in a copmany based in Portugal. I forgot to mention, and this may play a role here, that in the company where it seems we need an offset account for acquisition we have derived books. I don´t put screenshots of the account structure because the account is included on it, dimensions do not play a role (not in this company, not in the previous ones) and there are no fixed accounts on any asset account in any of the three companies. See it here: 

    I have this posting profile setup for acquisition: 

    pastedimage1585729171856v1.png

    When trying to post the acquisition invoice I get the error: 

    pastedimage1585729329192v2.png

    If I change the posting profile to: 

    pastedimage1585729629836v3.png

    Then I can post: 

    pastedimage1585729762761v4.png

    Pity that I can´t  access now to the environment where there is no offset account on the posting profiles but I´m thinking that in that company all the assets were created by an initial upload. Maybe we can conclude that we always need an offset account there? I still don´t see the reason why since the offset account will be most of the times the supplier and also I see in the Contoso companies that all the ones that have the setup for fixed asset have an offset account but it´s always different from the main account. 

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Fixed assets acquisition posting profiles

    Good Morning CapsLock,

    Do you have another demo/test system where you can replicate this error?

    Can you share details of the posting profile setup for Ireland where you get this error message?

    Many thanks and best regards,

    Ludwig

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 287,696 Super User on at
    RE: Fixed assets acquisition posting profiles

    Hi CapsLock,

    There is not a real localization related to assets in Ireland. I'm aware they do have some additional features related to Withholding Tax. Not sure if that is related here.

    Anyway, check the account structures and see if the main account is included in account structures used for the Irish company. Or are exactly the same account structures used for both companies?

    Check which account structures are in use. You can find the ones on the Ledger form (Irish company). Then check all of them if they have the offset account included and are active (not draft).

  • CapsLock Profile Picture
    CapsLock 1,351 on at
    RE: Fixed assets acquisition posting profiles

    Hi Annaick,

    How can the account structure influence this error? No financial dimensions are involved. Can you please elaborate on what should I look for in the account structure?

    Thanks!

  • CapsLock Profile Picture
    CapsLock 1,351 on at
    RE: Fixed assets acquisition posting profiles

    Hi Ludwig

    One is in the Netherlands and the other is in Ireland. Can the country specifics affect fixed assets then?

    The posting profiles is what I´m setting up. I was using one that worked (Netherlands, which didn´t have an offset account for acquisition in the FA posting profile) as a template to setup Ireland, but in Ireland I get the error message unless I populate the offset account.

    Thankss

  • Annaick Profile Picture
    Annaick on at
    RE: Fixed assets acquisition posting profiles

    Hi CapsLock,

    you may also check account structure on both companies. 

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Fixed assets acquisition posting profiles

    Hello CapsLock,

    Can you compare the fixed asset posting profile of the two companies/instances?

    The error message indicates that an offset account is missing in the fixed asset posting profile for one of your books.

    Also, can you compare the country/region that those companies/instances are setup for?

    Best regards,

    Ludwig

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