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Small and medium business | Business Central, N...
Suggested Answer

Invoice Attachments

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Posted on by 5

How can I view a document saved to an invoice?

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  • Suggested answer
    Alexey Finogenov Profile Picture
    1,659 on at

    As I know if you press Preview then system download the doc to your PC... and you can Preview...

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  • Jennylyn Macalintal Profile Picture
    80 on at

    Hi Alexey, Is there a way that the attached documents inserted in the sales invoice or purchase invoice, can be seen also in the ledger entries?

  • Suggested answer
    Alexey Finogenov Profile Picture
    1,659 on at
    Ledger entries... not sure... I know about posted doc (header or line) way only... For example (for line) If you attach the doc to Card (Item, Customer, Vendor) then you can set Flow to Sales Trx / Flow to Purch. Trx … and in this case you could see attachment in posted docs (Lines \ Line \ Attachments)
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    + some info around the topic:

    ###

    What's New Document Attachment

     

    Attaching a document to a master record, such as a description to an item, is now possible using the new Attachments feature. Users can attach a document to an item, customer, vendor, fixed asset, job, employee and resource with just a few clicks. Just open the master card and a new Attachments option is available in the ribbon. Once documents are attached the fact box is updated with the number of attached documents. Documents can be previewed once they are attached as well as deleted from the Document Attachments window. 

    Supported attachment types include: jpg','jpeg','bmp','png','tiff','tif','gif','pdf','docx' ,'doc','xlsx','xls','pptx','ppt','xml',txt and 'other'

     

    The documents attached to a customer, vendor or item can flow (be attached) to transactions for those specific master records; if the attachments are marked. When attaching records to a customer mark the Flow to Sales Trx checkbox to enable the attachment to automatically be attached to sales transaction header records. When attaching records to a vendor, mark the Flow to Purch. Trx checkbox to enable the attachment to automatically flow to purchasing transaction header records. Item attachments can flow to either sales or purchasing transaction line items if the checkbox is marked.

     

    Attachments will automatically flow between these transactions (no checkbox required):

    Sales quote > sales order > sales invoice > posted sales invoice

    Sales quote > sales invoice > posted sales invoice

    Blanket sales order > sales order

    Sales credit memo > posted sales credit memo

    Sales return order > posted sales credit memo

     

    Purchase quote > purchase order > posted purchase invoice

    Blanket purchase order > purchase order > posted purchase invoice

    Purchase credit memo > posted purchase credit memo

    Purchase return order > posted purchase credit memo

     

    Note: When partially receiving (sales or purchasing) invoices the document attachments only flow to the final invoice.

    ###

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