web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Answered

PO with different line Locations – what should Header Location be?

(6) ShareShare
ReportReport
Posted on by 32

Hi everyone,

I’m working on Business Central Online v27 and I have a question regarding Purchase Order structure.

In a purchase document, I have two different lines, and each line uses a different Location Code (Location A and Location B). Since BC allows line-level location selection, the document posts correctly.

My question is:

What is the recommended practice for the Location Code on the Purchase Header when the lines use different locations? Should I leave the header Location Code empty, or choose one of the locations?

Additionally:

  •  
  • Could leaving the header empty cause any issue in inventory valuation or cost calculation?
  • Does the header Location Code affect Item Ledger Entries or costing in any way?
 

I want to ensure I'm following best practice and avoiding any unintended impact on costing and inventory valuation.

Thanks in advance for your insights!

2025-12-12_14h06_29.png
I have the same question (0)
  • Verified answer
    Ben Baxter Profile Picture
    7,099 Super User 2026 Season 1 on at
    Since your Purchase Order is generally sent to a Vendor with a single Ship-to Address (comes from the Header) on it, the recommended approach is to have the Line Location match the Header Location; meaning you would have two POs in this scenario.
     
    Ignoring that issue, the Location on the Lines wins in terms of Item Ledger and costing, so your Header Location doesn't impact either of the lines.  The Header Location is mainly to auto-populate the Line's Location AND to update the Ship-To Address on the paperwork.
     
    Best Regards,
    Ben Baxter
    Accent Software Inc
  • Suggested answer
    OussamaSabbouh Profile Picture
    17,104 Super User 2026 Season 1 on at
    Hello,
     
    If lines use different locations, leave the header Location Code empty.
    Costing, inventory valuation, and Item Ledger Entries use line locations only. Header has no impact.
     
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    22,551 Super User 2026 Season 1 on at
    Leave the Purchase Header Location Code empty when lines use different locations. Costing, inventory valuation, and Item Ledger Entries are driven only by the line Location Code, so leaving the header blank causes no issues and avoids confusion or wrong defaults on new lines.
  • Suggested answer
    YUN ZHU Profile Picture
    101,723 Super User 2026 Season 1 on at
    Hi, hope the following helps as well.
    Dynamics 365 Business Central: Define default location for sales or purchase
     
    Thanks.
    ZHU

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Launch!

Jump in, show your community spirit, and win prizes!

Meet the Microsoft Dynamics 365 Contact Center Champions

We are thrilled to have these Champions in our Community!

Congratulations to the April Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,334 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,717 Super User 2026 Season 1

#3
AndrewThomas81 Profile Picture

AndrewThomas81 1,470

Last 30 days Overall leaderboard

Featured topics

Microsoft Training Manuals

Product updates

Dynamics 365 release plans