Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Microsoft Dynamics SL (Archived)

Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

(0) ShareShare
ReportReport
Posted on by 577

Version 7.0 FP1 SP4

 

We can't move the Prenote status for the new company payroll account from New to Approved after running the test ACH file.   

Without the bank account in an approved state, you can't change the Direct Depositer Company Bank Account ID, System Error Message 4012.  

 

Instructions from documentation for new database, not a "changed" Company Payroll Bank account:

 

Overview
Use the following general procedure to set up direct deposits. More detailed directions are provided in
the following procedures.
1. In PR Setup (02.950.00), select Direct Deposit.
2. Use DD Setup (02.951.00) to set up default settings for direct depositors, information of
communicating with the company bank, and the format of the automatic clearing house (ACH) file.
3. Use ACH Header/Trailer Maintenance (02.370.00) to define any necessary headers and trailers
for the automatic clearing house file. (Contact your company bank for more information.)
4. Use Company Payroll Account Maintenance (02.360.00) to set up company payroll accounts.
5. Use Direct Depositor Maintenance (02.350.00) to set up employees as direct depositors. The
software automatically assigns the New Pre-Note status to these employees. If you are setting up
direct depositors for the first time, you must use at least five employees.
6. Contact your bank and arrange for them to accept a test ACH file.
7. In DD Setup (02.951.00), select ACH Test.
8. Use Create and Send ACH File (02.530.00) to send the test ACH file. The software will not update
any information in the database during this test.
9. After confirmation by the bank of a successful test-file transfer, open DD Setup (02.951.00) and
clear the ACH Test check box.
10. Send employee account information to the bank by using the Pre-Notes Only deposit option in
Create and Send an ACH File (02.530.00). Wait for confirmation from your bank that the file is
correct before proceeding with actual ACH files. The bank has ten days to notify you if any of the
direct depositors are not approved. Otherwise, you may assume this information is correct and
should manually change their status to Approved Pre-Note using Direct Depositor Maintenance
(02.350.00).

 

*This post is locked for comments

  • Laurie Sweeney Profile Picture
    Laurie Sweeney 577 on at
    Re: Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

    OK  Thanks!

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    Re: Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

    The employee status will not be changed either by changing the setting in DD setup or by running the Prenote process in Create/Send.  Actually the employees whose status is New Prenote will go to Pending prenote  but both of those statuses act the same in that the employee is not going to be processed as a DD employee.

  • Laurie Sweeney Profile Picture
    Laurie Sweeney 577 on at
    Re: Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

    Thanks Elaine.   This occurred to me, but if we process the prenotes, won't it update all of the employees as well.   They have 27 pages worth, and I was afraid that we would have to then have to update all of them to approved?  

    Laurie

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    Re: Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

    Hi Laura,

    In testing I find that if in DD setup, you have the box checked to include Company debit, then the Company Payroll Maintenance> Prenote status tab becomes active.   To change that status from New Prenote to Pending prenote,  in screen Create/Send ACH file, you will need to process Prenotes.  Choose Keep at the end.  That will change the Company Payroll bank acct status from New Prenote to Pending Prenote just like it does for employees .  Now you can change it to Approved.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Vahid Ghafarpour – Community Spotlight

We are excited to recognize Vahid Ghafarpour as our February 2025 Community…

Tip: Become a User Group leader!

Join the ranks of valued community UG leaders

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 292,468 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 231,287 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans