Dynamics Community Forum Thread Details

Payroll - Can't change new Company Payroll Account Prenote status from New to Approved After running Test File

Version 7.0 FP1 SP4

We can't move the Prenote status for the new company payroll account from New to Approved after running the test ACH file.

Without the bank account in an approved state, you can't change the Direct Depositer Company Bank Account ID, System Error Message 4012.

Instructions from documentation for new database, not a "changed" Company Payroll Bank account:

Overview
Use the following general procedure to set up direct deposits. More detailed directions are provided in
the following procedures.
1. In PR Setup (02.950.00), select Direct Deposit.
2. Use DD Setup (02.951.00) to set up default settings for direct depositors, information of
communicating with the company bank, and the format of the automatic clearing house (ACH) file.
3. Use ACH Header/Trailer Maintenance (02.370.00) to define any necessary headers and trailers
for the automatic clearing house file. (Contact your company bank for more information.)
4. Use Company Payroll Account Maintenance (02.360.00) to set up company payroll accounts.
5. Use Direct Depositor Maintenance (02.350.00) to set up employees as direct depositors. The
software automatically assigns the New Pre-Note status to these employees. If you are setting up
direct depositors for the first time, you must use at least five employees.
6. Contact your bank and arrange for them to accept a test ACH file.
7. In DD Setup (02.951.00), select ACH Test.
8. Use Create and Send ACH File (02.530.00) to send the test ACH file. The software will not update
any information in the database during this test.
9. After confirmation by the bank of a successful test-file transfer, open DD Setup (02.951.00) and
clear the ACH Test check box.
10. Send employee account information to the bank by using the Pre-Notes Only deposit option in
Create and Send an ACH File (02.530.00). Wait for confirmation from your bank that the file is
correct before proceeding with actual ACH files. The bank has ten days to notify you if any of the
direct depositors are not approved. Otherwise, you may assume this information is correct and
should manually change their status to Approved Pre-Note using Direct Depositor Maintenance
(02.350.00).