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I have a vendor that we need to send a separate check for each invoice they send for the various accounts we have with them to make sure it is posted to the correct account. Is there a way to mark the vendor card so the system knows not to combine the invoices into 1 check? I know we can separate it out when we do the check run, but that is something manual that the clerk needs to remember to do.
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Iceburgh Solutions, LLC has come up with a modification to handle this as many of our customers also requested this. We have created a vendor setting to handle their request and the building and editing of the checks uses this setting in its processing. Please contact me if this is something that you would be interested in looking at (karen@iceburghsolutions.com).
However,...If you have separate accounts with the vendor, why not create separate vendor accounts in payables. Now, you can get a check for each "vendor" account without changing anything at the check processing time. Yes, someone must post invoice A to vendor 1 and invoice B to vendor 2 but, gee, aren't we doing that now?
That is what you're looking for but it's strange the way it works. Here's what you need to do:
1. Go to Trans-> Purch->Select Checks
2. Enter your Batch as your would normally
3. Enter the "Select Vendor By" area, select Vendor ID and enter the id of your vendor as the From and To
4. Enter any other selection options
5. Select "One Check Per:" - Invoice
6. Click Build Batch
At this point, the only items in your check batch are the checks for that one vendor. Once the batch is built, the screen will go back to the defaults except for the batch id.
7. Enter any other selection options for the remainder of the checks to be cut such as due date cutoffs, etc
8. Click Build Batch a second time.
The new checks will be added to the batch as one check per vendor however the checks for the first vendor (from step 3) will still be one check per invoice. You can verify this by printing a edit list (printer in the top right corner) before printing checks.
Hope this helps
Mike
In GP 10 (not sure about the other versions) in the Select Checks Window, there is an option for "One Check Per:" and your options are Vendor or Invoice.
Haven't used it before and it may apply to that entire batch, but that sounds like the functionality you are looking for.
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