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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / AP Invoice Posted in C...
Microsoft Dynamics AX (Archived)

AP Invoice Posted in Current Period instead of Previous month

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Posted on by Syed Faizan Ali 133

Dear All,

I need to get help after Invoice posted in the current Month instead of Previous month so kindly help me

how may I resolve it?.

May I change the posting date of the Invoice? if yes so how?

If not so what should be the Process if the Item have been Used in Production.?? 

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    Hi SFA,

    OK. Then reverse the invoice that was posted in July with a reverse entry, ensure that June 2018 is still open and post the invoice in June.

    Do you have all the rights to open/close periods and post invoices? If so, this should (hopefully) be an easy task to post the corrections.

    Best regards,

    Ludwig

  • Suggested answer
    guk1964 Profile Picture
    guk1964 10,886 on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    If your prior year is still open - then you could post an accrual journal.

  • Syed Faizan Ali Profile Picture
    Syed Faizan Ali 133 on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    Hello Ludwig,

    This is very necessary because our fiscal year is going to close in Jun-2018, and this in voice is also pertaining to jun-2018 but unfortunately we have posted this in july-2018 which is new fiscal year.  

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    Hello SFA,

    Is this an expense related invoice?

    If it is and you want to have that expense included in the previous month you would have to post a correction invoice to cancel the expense that is recorded in the current month and post another invoice transaction in the previous month. This requires that you re-open the previous period. Re-opening the period and posting an additional expense has implications on your month end reporting and before you are doing that I would recommend talking with the finance manager if he/she really wants to have that.

    In case of an invoice that is not expenses, I would like to know why you want to post this invoice into the previous month?

    If it does not affect your expenses and therefore the P&L, you would only show a 'longer' Balance Sheet that includes an additional amount on the assets and liabilities side.

    Not sure whether this is really necessary from a financial standpoint.

    Best regards,

    Ludwig

  • Syed Faizan Ali Profile Picture
    Syed Faizan Ali 133 on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    Thanks for your reply but if inventory has consumed so what would we do??

  • Suggested answer
    ZvikaR Profile Picture
    ZvikaR 152 on at
    RE: AP Invoice Posted in Current Period instead of Previous month

    If that's a purchase order invoice you are out of luck. you have to manually reverse the whole PO to post a negative invoice.

    Assuming the previous period still open you need to re-invoice the PO this time in the correct date.

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