Payables Reports generated when posting

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Posted on by Community Member Microsoft Employee

In an effort to save paper, toner and printer wear and tear, we stop printing papers reports that are generated as part of our check processing. The process appeared to work fine. The reports did not print but none on the batches posted unit we went back and approved the batches. I went into Tools>Setup>Posting>Posting

I removed the check mark under the printer symbol and clicked save. I would welcome any insights as to why the batches might have stopped posting.

Thanks,

Scott

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KRDowell 5 on at

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RE: Payables Reports generated when posting

How do I reprint the reports/ I am NEW to Great Plains.
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Frank Hamelly | MVP... 46,319 Super User 2025 Season 1 on at

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RE: Payables Reports generated when posting

Okay, so these are batches originating in a sub-ledger and they had been posting automatically to the general ledger but now they are not? If that's the case, then my guess is that in addition to unchecking the printer for the posting journals, the 'Post Through GL' box also got unchecked. This box has to be checked for posting to occur automatically to the GL.
Community Member Microsoft Employee on at

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RE: Payables Reports generated when posting

In the initial setup for posting, we had a check mark underneath the printer symbol and the file folder along with a path defined. Before removing the check mark under the printer symbol the batches associated with this process would post to the general ledger. After removing the check mark from the printer, we now have to go in and select them to post. I then set then to post to the screen and the don't post. We have to go and select them manually.
Frank Hamelly | MVP... 46,319 Super User 2025 Season 1 on at

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RE: Payables Reports generated when posting

Scott, what do you mean the batches don't post 'automatically'? You mean they don't post even though the Posting Journal prints to screen?
Community Member Microsoft Employee on at

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RE: Payables Reports generated when posting

I reset the reports to print to the screen even though they already were printing to a file folder. The batches still do not post automatically. This afternoon we tried sending it to the printer and cancelled the printing and the batch still does not post.
Community Member Microsoft Employee on at

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RE: Payables Reports generated when posting

None of these options are marked. I agree that anything we need can be reprinted.

Thanks
Community Member Microsoft Employee on at

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RE: Payables Reports generated when posting

We still send the output to a folder as a text file. I'll watch the actual process this afternoon to see exactly what are AP person is doing.
L Vail 65,271 on at

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RE: Payables Reports generated when posting

Hi all,

I have to mention that you _can_ turn the reprint journals off in the Administration | Setup | Posting | Audit Trail Codes:

The default setting is to allow all reprinting.

Kind regards,

Leslie
Heather Roggeveen 9,144 on at

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RE: Payables Reports generated when posting

Agree with Leslie and Victoria - I think they can pretty much all be reprinted these days.

Sounds like you may possibly have batch approvals turned on instead.

Check under the posting set up that Verify Batch Transactions, Verify Batch Totals and Batch Approval are not marked.
L Vail 65,271 on at

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RE: Payables Reports generated when posting

I second that motion! If you ever want the reports, you can reprint them.

Kind regards,

Leslie