Payables Reports generated when posting

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In an effort to save paper, toner and printer wear and tear, we stop printing papers reports that are generated as part of our check processing. The process appeared to work fine. The reports did not print but none on the batches posted unit we went back and approved the batches. I went into Tools>Setup>Posting>Posting

I removed the check mark under the printer symbol and clicked save. I would welcome any insights as to why the batches might have stopped posting.

Thanks,

Scott

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Community Member on at

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Hi Scott,

If not printing the reports to the paper, are you at least printing the reports to the screen ? Are you print the Edit list report to the Screen ? This report needs to be printed. The Edit list report will list out the errors, if suppose the batch contains incorrect records.

Did you enabled Batch Approval process on the posting setup?

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Frank Hamelly | MVP... 46,631 Moderator on at

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The Posting Journals have to at least print to screen to complete the posting process. If you don't want to have to close the print screen then send the journals to a file folder and delete the folder contents periodically.

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Victoria Yudin 22,769 on at

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Scott,

You can disable all the posting reports from printing by unchecking the boxes all the way on the left, under Print (not the printer icon in the middle) on the Posting Setup window. We have this in our production system and it's working fine.

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L Vail 65,271 on at

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I second that motion! If you ever want the reports, you can reprint them.

Kind regards,

Leslie

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Heather Roggeveen 9,150 on at

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Agree with Leslie and Victoria - I think they can pretty much all be reprinted these days.

Sounds like you may possibly have batch approvals turned on instead.

Check under the posting set up that Verify Batch Transactions, Verify Batch Totals and Batch Approval are not marked.

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L Vail 65,271 on at

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Hi all,

I have to mention that you _can_ turn the reprint journals off in the Administration | Setup | Posting | Audit Trail Codes:

The default setting is to allow all reprinting.

Kind regards,

Leslie

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Community Member on at

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We still send the output to a folder as a text file. I'll watch the actual process this afternoon to see exactly what are AP person is doing.

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Community Member on at

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None of these options are marked. I agree that anything we need can be reprinted.

Thanks

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Community Member on at

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I reset the reports to print to the screen even though they already were printing to a file folder. The batches still do not post automatically. This afternoon we tried sending it to the printer and cancelled the printing and the batch still does not post.

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Frank Hamelly | MVP... 46,631 Moderator on at

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Scott, what do you mean the batches don't post 'automatically'? You mean they don't post even though the Posting Journal prints to screen?

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