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Deleting a PO with received not invoiced quantities

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Posted on by ahanson

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Hello,

I have a scenario where goods were over received on a PO, but used so the receipt could not be reversed.

The vendor sent an invoice for the correct amount, which has been matched.

Now, the PO has been archived but is still open due to the "received not invoiced" quantity outstanding.

How should this be cleared out? Is the only option to remove it from the table? Again, it is archived.

Thanks in advance.

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Dynamics 365 Business Central

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

The Excess Qty is Received and Invoiced. So, it is suggested that you need to

1. Post the Invoice for 2nd, 3rd and 4th Line for 403 Quantities.

2. Then you can Cancel OR Post the Purchase Credit Memo of the same.

Received But Not Invoiced cannot be deleted from the system.

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Gerardo Rentería Ga... 25,373 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

How to delete Purchase Orders with Backlogs? - Dynamics 365 Business Central

Solved: Purchase Orders that won't delete due to ‘Qty. Rcd. Not Invoiced’ stalemate

Best Regards
Gerardo

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YUN ZHU 95,748 Super User 2025 Season 2 on at

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Hi, As far as I know this status cannot be deleted, you can only invoice the received not invoiced quantities, delete the order, and then cancel the posted invoice.

It is not recommended to delete orders directly from the table.

Hope this helps.

Thanks.

ZHU

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Inkey Solutions 2,100 on at

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To clear this, the cleanest way is to create a purchase invoice for the over-received quantity, post it, and fully invoice the remaining amount. This will close the “received not invoiced” quantity without needing to remove anything from the table — even if the original PO is archived. and cancel that new invoice.

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Teddy Herryanto (Th... 14,284 Super User 2025 Season 2 on at

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if you receive the goods, you should invoice it as well. because you are supposed to pay the goods that you received.

if you no longer expect to receive the remaining invoice quantity, you can invoice the remaining quantity with zero price, meaning you receive the goods for free.

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Valentin Castravet 31,505 Super User 2025 Season 2 on at

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Your only solution is to invoice the items. Can you confirm why you're not invoicing them if the vendor even sent you the invoice?

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Khushbu Rajvi. 20,647 Super User 2025 Season 2 on at

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https://learn.microsoft.com/en-us/troubleshoot/dynamics/gp/how-to-remove-purchase-orders-that-are-received-but-not-invoiced-or-matched

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