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Finance | Project Operations, Human Resources, ...
Answered

Vendor return order - credit note only

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Posted on by 72

Hello guys,

please let me know how you would handle this scenario regarding vendor returns.

1. We receive 100 pieces of an item for 20 USD each piece.

2. We post the product receipt.

3. The vendor invoice comes and is recored, posted for 100 pieces for 20 USD, same as product receipt.

4. We realise the items we received are not in the best quality, so we ask the vendor for a credit note of 2 dollars for each item.

5. We want to keep the items, we will not return them, but we want to post the credit note so it lowers the stock cost price from 20 to 18. 

How should we do this? 

Thank you

Lukas

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  • Verified answer
    saurabh bharti Profile Picture
    15,039 Moderator on at
    RE: Vendor return order - credit note only

    Hi ,

    You can manage in following way:

    Step-1: Create Charge code (Qty variance) with setup Item Debit and Ledger account (Assume 9001)credit

    Step-2: Post a credit note using Invoice journal

    Debit vendor 200

       Credit 9001 account 200

    Step-3: Now go to AP > Inquiries > Invoices > Invoice journal > select Invoice > Click on charge > Charge adjustment

    Here select the charge code created in step-1, add value -200

    It will post entry  Inventory credit 200 and 9001 debit 200

    Step-4: Run recalculation if you have consumed this inventory

  • LukasH Profile Picture
    72 on at
    RE: Vendor return order - credit note only

    Hello Saurabh,

    thank you for your quick answer. I tried it. Unfortunately it does not work for me because our customer uses Moving average. When I tested it, it worked only with e.g. Weighted average. So I suppose I must go to Recalculation and make the adjustment manually? I added the account  for Cost revaluation for moving average. It worked. However this should be performed by the buyer and they will not have acccess there, so I suppose the best way for the would be to do the standard return order and start everything from the scratch.

    thank you.

    L

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