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Microsoft Dynamics GP (Archived)

Can I invoice before receipting in the POP process ?

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Hi

I have a client that imports goods. They receive an invoice upfront and they normally make a 50% payment prior to the supplier shipping goods. They then receive the goods over the next few months in batches. They want to be able to capture the order, invoice and payment on the supplier and thereafter receipt against the order (matching) until all goods have been receipted and thereafter final payment is made. The POP process in GP goes from order to receipt and then to invoice which means that they cannot raise the invoice until the goods have been receipted. Is there any way I can raise the invoice upfront and later match against the PO as goods are receipted ?

Your assistance will be appreciated.

Regards, Julian Moodley

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  • Richard Wheeler Profile Picture
    75,850 Moderator on at

    Contact your reseller or Microsoft GP directly and ask them for the Shipment Notification Tool for GP 10 or GP 2010. This tool will allow you create a sales invoice without having to wait for the PO receipt invoice to be done.

  • Victoria Yudin Profile Picture
    22,769 on at

    Richard, I don't think they are looking to create the sales invoice.  I understood this to be talking about the payables (or POP in this case) invoice.

    Julian, GP does not really have a clean way to do this out of the box.  The choices are either:

    a) Enter the payment in AP without applying it to an invoice, when the POP invoice is posted for the goods, apply the payment to that invoice.

    b) Enter a "dummy" invoice for the prepayment, pay that.  When the real invoice is posted for the goods through POP, enter a credit memo for the amount of the prepayment and apply it to the invoice.  

    Neither of these is ideal, IMHO, and neither offers a way to really link the prepayment to the PO upfront...however, the first option will ultimately link the payment to the PO (via the receipt and invoice) once the goods are received and invoiced through POP and the payment is applied.

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