Withdrawals of products for customer visits - costs accounting

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Posted on by Hecht

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I am looking for a good idea on how to handle withdrawals of products for customer visits.

When our sales people take out products for a customer visit (which the customer keeps for testing), it would be nice to have a "delivery note" and postings of costs to an operating account and a department.

Any good ideas?

Best regards

Carsten Hecht

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Hello,

This is somewhat manual in that to reduce Inventory the Item will book to COGS and you want the entry to appear in Operating GL Account. What I did for a customer was to add the Gen. Prod. Posting Group, for the Item, to the Sales Line. It allowed the User to switch the default to Sample, which posted the Inventory to an Operating Account vs. COGS. This will require a programmer to create an extension. If this is not the way you want to go, then you can use a General Journal to record the COGS reclass to Operating GL Account.

One other thought is to use Transfer Orders to move Inventory to a Salespersons Location or Customer Location showing they have the inventory. You can then keep track of it and recall it when necessary.

Hope this helps.

Thanks,

Steve

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