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Microsoft Dynamics CRM (Archived)

Difference between Lead and Opportunity

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Posted on by 50

Hey there.

I'm just starting out with Microsoft Dynamics CRM 4.0 and it's not clear to me when I would create a new Lead and when I could create a new Opportunity.

 In the Resource Centre, the "10 things to know about getting started with sales" it says rather obtusely.

 

Understand the difference between leads, opportunities, accounts, and contacts

Accounts represent companies that your organization does business with.

Contacts are people who represent an account.

Leads are potential or prospective customers.

Opportunities are not a specific customer, such as a lead, contact, or account, and therefore require a customer record to be added to the opportunity.

Customers can be accounts, contacts, or leads. You can also use relationship roles to define how specific account, opportunity, and contact records are be related to one another in Microsoft Dynamics CRM.

 

The sentence about Opportunities makes very little sense to me...

 I guess I just need an example.

 

So, is this a lead or an opportunity:

Example 1: Someone posts a requirement on Twitter for a HTML mail out. We have not quoted for this client before. So, is that a lead, or an opportunity? If its a lead, how do we show the source of the lead?

Example 2: We meet a customer at a trade show who may, possibly, want a site rebuild in the future. We don't know when. Lead, or opportunity?

 

Any help appreciated.

M.

 

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I have the same question (0)
  • Amit Goel Profile Picture
    25 on at
    Re: Re: Re: Re: Difference between Lead and Opportunity
    Thanks John, Actually I am working for Siebel Products and there I find there is no mention of Lead but it is one of the Sales Stage (in opportunities). Thought to know whether other CRM products follow the same or have the different way of representing Lead in the CRM module. Would be thankful if you have any comments for MD. Regards Amit
  • John Kleinsteuber Profile Picture
    57 on at
    Re: Re: Re: Difference between Lead and Opportunity

    Amit -

    In the model we use, that's correct: the Account becomes the baseline/foundation object. The rationale was that we could have multiple Opportunities related to the Account.

    When we transition a Lead, the Lead info becomes the Contact; and we create both the Account and an Opportunity. The Opportunity is where we focus most all the subsequent Activities.

     John

  • Amit Goel Profile Picture
    25 on at
    Re: Re: Difference between Lead and Opportunity

     

    Hi John,

     Does this mean Opportunity cannot be created without Account added, although 'Lead' will always lead to Contact/ Opportunity/ Account etc.?

     Regards

    Amit

  • mattokane Profile Picture
    50 on at
    Re: Re: Difference between Lead and Opportunity
    Cheers for that. We took a similar definition after all. Cheerio. M
  • John Kleinsteuber Profile Picture
    57 on at
    Re: Difference between Lead and Opportunity

    Matt - I'll try to be brief, but here's how we're defining (in a testbed project).

    A Lead is a 'cold' call (both your examples are Leads) -- you have not yet established a relationship. You can follow up with a lead, but they are just "window shopping." (Another way to look at it: your email is spam to them.)

    A Contact - contacted you for more info. You now have a 'relationship' or dialogue. (Using the email example: You now have tacit permission to email/contact them and start the marketing.)

    At this point you can convert that Lead to a Contact/Account/Opportunity, and here's how we're doing it:

    We immediately convert the Lead to a Contact and an Account and gather as much info as we can. We cross link as much info as we can through the relationship (magnifying glass) drop downs. Note that you can have multiple Contacts related to an Account.

    Finally, when the Contact/Account inquires about a specific issue/problem/quote, you now have an Opportunity. (Note that you can have multiple Opportunities for an Account.) And you can track the Opportunity to a resolution -- hopefully a sale. This way you keep all your Contact/Account info intact no matter the outcome of the Opportunity.

    Hope this helps,

     John

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