Affect of invoice on reports

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Posted on by Community Member

Hello everyone,

I had more of an accounting/report based question. Would there be any effect on reports if we were to create an invoice and have it hit accounts receivable for both debit and credit for the same amount (basically cancelling itself out). I know that we could just put it towards an expense account but we need the accounts receivable to automatically populate when we make payments. If we make the invoice hit the expense accounts, then the account that automatically appears when we make a payment is the expense account.

Any input it much appreciated.

Thanks,

RM82

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Bill Campbell 12 on at

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RE: Affect of invoice on reports

Two questions and a request

1 - Accounts Receivable - you get paid so you are receiving money - this is from SALES and so I have a challenge there

2 - if you are talking about Accounts Payable - I don't get why you don't want the amount showing in the system prior to making the payment.

Can you share a bit more detail on the accounting flow you are trying to achieve here - I am not sure I understand why or how you think this should work.
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Mike Bufano 1,484 on at

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RE: Affect of invoice on reports

If you debit and credit the same account when entering an RM invoice, you will create an imbalance between the AR subledger and the GL control AR account. The AR subledger total can be reviewed by looking at the AR Aging Report (there are 4 options).

The same holds true for Accounts Payable. If you debit and credit the same account when entering an PM invoice, you will create an imbalance between the PM subledger and the GL control PM account. The PM subledger total can be reviewed by looking at the PM Aging Report (there are 4 options).

You mention that the check is not defaulting in correctly and you want it to default to the AR account number. Perhaps you should check the setup of the Setup -Posting - Posting Accounts. You can control which GL account is appearing for Cash Receipts and for Payments.