Simple Project Accounting

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Posted on by Eric Nixon

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My company will shortly have 40 projects which we will need to track expenditure on

Each of the 40 projects will have 10 tasks or activities (i.e.) feasability, permitting etc. (the 10 tasks are the same for all 40 projects)

The only thing that will be charged to a project are vendor invoices and perhaps misc. journal entries to allocate general overhead costs. There will be no labor or materials charged to the project.

How best would you do this in GP? I have been told the project module is poor and do not if possible want to invest in third party software.

At the end of the day, we will need to produce a monthly report showing actual vs budget (for each project and each project task within a project)

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Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at

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Re: Simple Project Accounting

John gives you good advice. If you're on the Advanced Management version of GP, there may be a second option. If you're running GP Manufacturing, there's an optional feature called Job Cost. Job Cost allows you to tag transactions in GP with a Job # and compare budget to actual costs and revenues.

If installed, you'll find it under Manufacturing>>Cards>>Job Costing.

Hope this helps,
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Community Member Microsoft Employee on at

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Re: Simple Project Accounting

You can do it with Analytical Accounting by adding 2 dimensionals: project and task. AA reporting is working now with Management Reporter with GP2010. Else would recommend 3rd party -- Wennsoft Job Cost.