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Hello,
We have a temp in helping us out with AP and, as sometimes happens, she forgot to remove the check stock from the printer before printing her reports so now we have 20 checks that cannot be used for actual vendor checks because they are already printed on. Is there an easy way to void these check numbers through the system? What is the best practice in this case?
Thanks for the help!
J
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Hello Jennifer,
Thank you for using Microsoft Online Communities. I understand that you have several checks where you are not able to use the check stock so you would like to void these check numbers so they could not be used in GP.
There are only a couple of options that you could do to void these checks. The first option would be to create a dummy invoice in the Payables Transaction Entry window and create check on they fly by enter an amount in the check field and entering the check number that needs to be voided. Then once you have posted this invoice in check you can void the historical document for the check, now the check can be voided.
The second option would be to enter the check number if you process 1 check and use the reprint option in the Post Payables checks window. When you reprint it will void the check number and use a new check number for the check to print, you could do this 20 times to void them all as reprint.
The last option that I could think of is to enter a manual check for each check number and then post and void them as open transactions. This would roll down to each module such as BR, GL.
If you have any other questions please let me know.
Best regards,
Brad G
Microsoft Dynamics GP
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The next time you run a check run - input the correct starting number.
But if you wanted to, you could run a false check run for 20 checks - to a vendor called 'VOID CHEKS' maybe. Then post and then void the checks. That would use up your check numbers, and provide an audit trail.
Ian.
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