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Small and medium business | Business Central, N...
Suggested Answer

Cloud storage in Business central

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Posted on by 55

Hi There,

By default the cloud storage setting in BC is the user's one drive for business. I want to change it to a SharePoint folder, which I foresee as residing under Company/Documents/<project name>. Is there a system table setting that we can edit to direct all Jobs (project) related attachments to a SharePoint folder instead of the user's One Drive for business folder.

Thanks

Vikas Jain   

I have the same question (0)
  • Suggested answer
    Bilal Haider Profile Picture
    412 on at
    RE: Cloud storage in Business central

    Hi,

    Not available as a standard feature.

    pastedimage1679114091986v1.png

  • Suggested answer
    DAnny3211 Profile Picture
    11,397 on at
    RE: Cloud storage in Business central

    hi

    it is possible to change the default cloud storage setting in Business Central from OneDrive for Business to a SharePoint folder. You can follow these steps:

    Open the Business Central Administration Center.

    Navigate to the "Tenants" tab and select the tenant you want to configure.

    Click on "Configure" in the "Cloud Storage" section.

    Select "Use SharePoint" and click "Next".

    Enter the URL of the SharePoint site where you want to store the documents and click "Next".

    Choose the library where you want to store the documents and click "Next".

    Specify the subfolder structure to use and click "Next".

    Review the configuration and click "Finish".

    Once you have completed these steps, all Jobs (projects) related attachments will be stored in the specified SharePoint folder instead of the user's OneDrive for Business folder.

    Please note that changing the default cloud storage setting will affect all users in the tenant, so make sure to communicate the change to your users and provide them with any necessary training on how to access and manage documents in the new location.

    Daniele

  • Suggested answer
    Inge M. Bruvik Profile Picture
    1,105 Moderator on at
    RE: Cloud storage in Business central

    As Bilal Haider says - there is no such option in the standard solution. But there are apps that lets you integrate BC with Sharepoint.

    DAnny3211 - what you are answering is not correct. The BC admin center does not have the options you describe. If you are responding with AI generated content - please make sure you correct the obvious errors before you post it here.

  • Suggested answer
    YUN ZHU Profile Picture
    95,305 Super User 2025 Season 2 on at
    RE: Cloud storage in Business central

    Hi, as mentioned by Inge and Bilal, we cannot modify this path.

    But you can do it with Microsoft Graph, it requires some customization.

    Business Central File Storage SharePoint Using MS Graph

    https://www.linkedin.com/pulse/business-central-file-storage-sharepoint-using-ms-graph-fredborg/

    Working with the Dynamics 365 Business Central API in Microsoft Graph

    https://learn.microsoft.com/en-us/graph/api/resources/dynamics-graph-reference?view=graph-rest-beta

    PS: In previous versions it was possible to save files in Sharepoint using the settings below, but as far as I know this doesn't work in the latest version.

    https://yzhums.com/18630/

    Hope this helps.

    Thanks.

    ZHU

  • Suggested answer
    Shawnsauve Profile Picture
    1,093 on at
    RE: Cloud storage in Business central

    By default, the cloud storage in BC is set to the user's OneDrive for Business, but it is indeed possible to change it to a SharePoint folder.

    To do this, you'll need to first create a SharePoint folder that will house all your project-related attachments. Once you've done that, you can configure your Business Central storage settings to point to this new folder.

    Unfortunately, there isn't a system table setting that you can simply edit to make this happen. You'll need to go through a few steps to configure this setting in BC. Here's what you need to do:

    1. Go to the SharePoint folder you created for your project-related attachments and copy the URL of the folder.

    2. In Business Central, navigate to the Storage Management page (search for "Storage Management" in the search bar).

    3. Click on the "Configure" button in the top right corner of the page.

    4. In the "Configure Storage" dialog box that appears, select "Custom" as the storage type.

    5. Paste the URL of the SharePoint folder you created earlier into the "Base URL" field.

    6. Add the path of your project-related attachments folder to the end of the URL in the "Folder Path" field.

    7. Click "Save" to save your changes.

    And voila! Your Business Central storage settings should now be pointing to your SharePoint folder for project-related attachments.

  • Suggested answer
    Inge M. Bruvik Profile Picture
    1,105 Moderator on at
    RE: Cloud storage in Business central

    Hi! Shawnsauve

    The problem with you answer here is that the option you describe is not in the system.

    There is no storage management page as you describe.

  • Suggested answer
    Manish Prasad Profile Picture
    325 on at
    RE: Cloud storage in Business central

    Hello,

    May be this will help you.

    Go to Business Central. Search One Drive Setup.

    pastedimage1679303681497v2.png

    Then enable both boolean.

    pastedimage1679303729358v3.png

    Then click on help me Configure Policy.

    Then below page will open.

    pastedimage1679303646644v1.png

    Then follow the mentioned steps and open Share point Admin center.

    Hope this will help you.

    If my answer helped you, maybe it can help others. Please verify it, so other users know it worked or helped you.
    Thank you.

  • OzVik Profile Picture
    55 on at
    RE: Cloud storage in Business central

    Does not look like there is an easier way. Not sure why Microsoft has restricted it to user's One Drive for business.

    learn.microsoft.com/.../admin-onedrive-integration

    Section: Switching to new OneDrive integration after upgrade

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