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Microsoft Dynamics CRM (Archived)

Transferring From ACT - Functionality Questions

Posted on by

Hi All,

We've just moved over to CRM (Online 2016) from ACT.

As an admin it's just so much better for me, but a couple of functions that my users are missing. I wonder if anyone had any thoughts?

1. Some was of quickly seeing other calls scheduled when setting up a call? Currently whilst setting a new call ther user has to know they are free at that time. In ACT when setting a call a small planner was shown next to the data/time to show the users availability. We don't have to replicate that, but how do others show their users that they are free at a given time?

2. What's considered the best practice with regards to closing calls and/or moving them on? A common requirement of my users is to open a call, make the call then either move it on in date (if they didn't answer) or shcedule a follow-up call. At the moment to move a call on they must open the activity, change the date and then close the activity being careful not to mark it as complete. Of course they could close it then create a new activity, but that would mean re-keying it. How do other manage this?

Many thanks,

Steve

*This post is locked for comments

  • GingerSteve Profile Picture
    GingerSteve on at
    RE: Transferring From ACT - Functionality Questions

    Hi Raz,

    Thanks your your post and apologies for the delay. Extremely useful!

    Many thanks,

    Steve

  • Suggested answer
    razdynamics Profile Picture
    razdynamics 17,304 User Group Leader on at
    RE: Transferring From ACT - Functionality Questions

    Hi Steve

    CRM has a Schedule Calender also ,under Sales or Service Menu > Service Calendar , but this is used mainly for appointments and actual Service activities. so for this feature to work you would need to setup the following components for the Service activites calendar to prevent double bookings etc;

    •Resources

    •Resource Groups

    •Work Hours

    •Services

    •Service Calendar

    crmbook.powerobjects.com/.../service-scheduling

    You can use the workflows feature to create follow up Phonecall activity oncreate of a phonecall , and there will be a button to 'Set Properties' of your new activity record to Set Properties of the new phonecall;

    1. Click on your date/time field

    2.  The Form Assistant on the right side will now display time options

    3. The Operator should be 'Set to'

    4. you can set the amount of months / Hours / Mins

    5. In the dropdown below that, you can select  ‘After’

    6. Then you select the Field and Entity such as createdon from which you want to use as to set the New date for

    7. Click on the Add button and it will set your new datetime  on your field dynamically

    Take a look at the following link to help to help you; www.powerobjects.com/.../how-to-create-automatic-follow-up-activities-in-crm-2011

    you can also use the new Automatic record creation feature instead www.microsoft.com/.../set-up-rules-to-automatically-create-or-update-records-in-crm.aspx

    I hope this answers you question, Kindly Verify :)

    Best Wishes, Raz

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