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Dynamics 365 Community / Forums / Microsoft Dynamics SL (Archived) / How to set up W-2 repo...
Microsoft Dynamics SL (Archived)

How to set up W-2 reporting for Box 12 Code DD - Health Care Costs?

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Posted on by Community Member

Currently on Dynamics SL 7.0 FP 1. 

Does anyone know when there will be support for the new reporting requrements for health care coverage costs?  This reporting is required for 2012 - to be reported on the W-2's issued in 2013 in Box 12 Code DD.

If I can get this monster set up by the beginning of the year, then I won't have payroll people screaming at me at the end of the year!

I know the reporting is optional for 2011.  That's why I haven't worried about it until now.

Any help/information is appreciated.

Jennifer P.

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I have the same question (0)
  • Community Member Profile Picture
    Community Member on at

    I'm working on this now.  I've already decided I will create a new payroll control and enter one journal entry per person at the end of the year - will be the easiest route with only ~50 employees.  I've got one created and assigned it to print in Box 12, but I get nothing in my tests.  We don't use the 401K payroll control which is set up "out of the box" to print in Box 12.  I tested that and don't get a total there either.

  • Community Member Profile Picture
    Community Member on at

    If you setup an employer deduction for the employer portion of medical insurance you can then enter the W2 reporting information on the W2 tab in deduction maintenance.  Under box number pick Box 12 one or more of the letter amounts then under box letter pick DD Health coverage cost.

  • Community Member Profile Picture
    Community Member on at

    In this case, there is no employer deduction (premiums paid at 100%) so its just the value that needs to be entered.  I've selected Box 12 in the new payroll control card and posted a payroll journal line to test but its not printing on the W-2.  I'm sure I've missed a step somewhere.

  • Community Member Profile Picture
    Community Member on at

    The only way it’s going to get on the W2 is thru Payroll. The dollar values on the W2 are calculated from the EarnDed table in payroll.  You have a couple of options.  You can setup an employer deduction for 100% of the cost of policy and accrue the premium per payroll or you could have the deduction calculate on the last payroll of the year for the annual amount (again it would be a payroll employer deduction) or you could manually edit the W2’s in initialize mode after the W2 calculation is completed.  

  • Community Member Profile Picture
    Community Member on at

    Thanks, Casey - will check out those options!

  • MNH Profile Picture
    MNH 185 on at

    I have this same question.

    So I went through my notes and I'm pretty sure the year end updates got applied to SL last year. There was the note in the release notes on the update:

    "Added letter code DD for Box Number 12 – Cost of employer-sponsored health coverage"

    When I go into Deduction Maintenane --> W-2 Control --> select Box Number 12 --> Box Letter:, I do not see DD as an option? Should DD be showing in the dropdown list of boxes as part of the changes in the year end update?

  • Community Member Profile Picture
    Community Member on at

    Yes, as part of the 2011 Year End Update process the W2 - letter codes DD and EE were added  for Box 12.  This is noted on page 3 pf the YE update pdf document.  

  • jmpedron Profile Picture
    jmpedron 5 on at

    I know it's been two years but has anyone figured out an efficient way of doing this?

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