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How To Check What Item Description Appear on Purchase Order Confirmation

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Posted on by Adhha Adnan

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Hi All,

I have concern regarding on Purchase Order Confirmation document.

How do I check how to set item description to appear on Purchase Order Confirmation document.

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SouravDam 11,730 on at

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Hi Adhha Adnan,

You can check the standard code with the developer to find out which field value is mapped in PO confirmation report to display the item description.

I think the detail what shows in 'Text' box in PO line under 'General' section; the same value is reflected in the confirmation report.

Otherwise; it may be picked directly from the Released products form for that item. Below screen shot is taken from D365 for your understanding.

You might be getting a requirement from the client to display the same description whatever is mentioned in the above 'Text' area in PO line for the item.

Because in this 'Text' box, by default the item description will display once you select that item in PO. But you can further add any description in addition to the item description in this 'Text' area which need to be displayed in PO confirmation report.

In that case, if currently this field value is not mapped in standard PO confirmation report; you can then map this field to display.

Best regards,
Sourav Dam

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Satish Panwar 14,671 Moderator on at

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Hi Adhha,

Here is how it works:

1. Define product name on the product master

2. Define product description on the product master

Depending upon the setup under form setup under Procurement & Sourcing, the description gets copied only to the purchase order line where the description can still be changed (additions as well).

When PO report is printed, it pull from this field and gets printed.See example below:

"P name" is my product name on product master

"P descryp".... is production description on product master

Added "PO text add" directly on PO line after line was added. Overall, you will see the print below.

Thanks,

Satish Panwar

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guk1964 10,888 on at

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it is possible to define and use an External item code, or a Vendor specific item code.

https://technologyblog.rsmus.com/microsoft-dynamics/dynamics-365-for-finance-and-operations/displaying-external-item-numbers-purchase-orders-microsoft-dynamics-ax/

To view what is used for a specific purchase order:

Purchase order confirmation:

Either- got to the Purchase order confirmations page, and click a purchase order confirmation link.

or go to the Purchase order confirmation tab, in the Maintain group, click View.

To view a copy of the referenced purchase order, on the Action Pane, in the Preview/Print group, click Confirmation copy.

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SouravDam 11,730 on at

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Hi Adhha Adnan,

Is there any progress on this case? Have you checked the solutions explained in this thread?

Kindly update in this forum.

Best regards,
Sourav Dam

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