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Microsoft Dynamics CRM (Archived)
Posted on by 15

Dear all,

I have a couple of questions regarding the security roles we can use in Dynamics CRM 2016, we are using a custom-made role based on one of the standard roles:

- First of all, an issue we are currently having is the fact that the "set regarding"-button in Outlook (2016) doesn't seem to copy the data chosen for the "set regarding" functionality to Dynamics CRM.

In Dynamics CRM itself, the email we want to track shows up but the "regarding"-field is empty.

In other words, does anyone know why this might happen. Or possibly which entities exactly need to be configured in the security role for a user to able to use the "Track" and "Set regarding" buttons in CRM for Outlook correctly?

- Secondly, the "synchronize with CRM"-button also isn't shown for some users. My guess is that this is also a security issue since users with a different security role do have this button in their Outlook. I already checked File->CRM but the option to synchronize is not shown.

Thank you in advance!

Kind regards,

Matthias

*This post is locked for comments

  • Suggested answer
    PS Profile Picture
    PS 23,577 on at
    RE: ahve

    for issue 1, do as directed by BJMcmullan

    for issue 2, go to the security role of user for e.g. salesperson>>tab business management>>section Privacy Related Privileges>>give privileges for 'sync to outlook' and go offline

  • Suggested answer
    BJMcmullan Profile Picture
    BJMcmullan 720 on at
    RE: ahve

    On the Set Regarding issue, ensure the users trying to Set Regarding have "Append" rights on Activities (which is for emails) to allow them to link the emails to another entity.  Then check the entity they are trying to "Set Regarding" to (Case, Opportunity, Account, etc.) and ensure they have the "Append To" rights.  That will allow them to link the email to the entity.

    In reference to the Sync with CRM button, that will show if you are using Outlook Sync with a user.  Users that are using Server Side Sync do not see it (it's automatically done).  Check to see that the users mailboxes do not have conflicting settings between them.

    Hope that helps!

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