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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Void Future-Dated Invo...
Microsoft Dynamics GP (Archived)

Void Future-Dated Invoice?

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Posted on by KGo 20

I have some payables transactions posted by my predecessor, that were mistakenly future-dated to 2209 (instead of 2009). I think another entry was posted to print the correct cheques, so we have effectively double-booked this expense. Now the payables keep showing up on every cheque we print for those vendors.

Is there a way to void these payables? I keep getting error messages regarding the date when I try to void. I assume they were removing each of the payments individually when printing cheques before, but I'd like to avoid that.

 Thanks!

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  • L Vail Profile Picture
    L Vail 65,271 on at
    RE: Void Future-Dated Invoice?

    Hi Lina,

    I think you should proceed as you suggested. What we're trying to do is to match the void and posting dates with the originals so that it will net to zero. You could even remove this history if you want to banish the entry from your system. This shouldn't mess up your ATB. Are you going to re-enter the transaction using the correct date?

    Kind regards,

    Leslie

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Void Future-Dated Invoice?

    Hi Leslie,

    I have a similar problem. An AP invoice was posted with document date 26/12/17 and posting date 28/02/17. The document date should have been 26/12/16. When I attempt voiding it GP comes by default as Void Date 26/12/17 and Posting Date 28/02/17. If I open period Dec 2017 and void it as per default (Void Date 26/12/17 and Posting Date 28/02/17) will this cause a discrepancy on the AP TB?

    Thanks a million as always:-)!

  • L Vail Profile Picture
    L Vail 65,271 on at
    Re: Void Future-Dated Invoice?

    Hi KGo

    What is the actual error message about the date? Is it fussing because the fiscal year has not been set up? FYI, to keep this from happening in the future there is a free piece of code available from Microsoft called DocDateVerify.cnk. I think you have to ask for it rather than have a link to download. It's probably on someone's blog if you search for it.

     Kind regards,

    Leslie

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