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Small and medium business | Business Central, N...
Suggested Answer

Ship and Consume option in Service Order Screen In Business Central

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Posted on by 375
Hi Everyone,
 
In our entity, we use Service Orders to record vehicle servicing. There are scenarios where certain items used during service should not be billed to the customer, as the expense will be borne by us due to internal issues.
 
Note: Our locations have Warehouse Shipment and Register Pick processes enabled.
 
In this case, I created a Service Order and, in the Service Order Worksheet, assigned the required items for the service. For this order, there are two items — one billable to the customer and one non-billable.
 
I followed these steps:
1. Created the Warehouse Shipment document from the Service Order.
2. Created and registered the Pick.
3.Posted the Warehouse Shipment.
 
After that, I returned to the Service Lines to update the Qty. to Consume field. However, when attempting this, I received the following error:
 
"Warehouse Shipment Line is required for Line 10000"
 
This occurred even though the warehouse shipment was already posted.
 
I would like to confirm whether the process I am following is correct, or if the sequence needs to be adjusted when working with both billable and non-billable items in a service order under advanced warehouse processes.
 
Please advise.
I have the same question (0)
  • Revan Jaunt Profile Picture
    375 on at
    Hi Danny,
     
    I could still see the error when I fill the 'Qty to Consume' field before creating warehouse shipment.
     
    Thank you!
  • Suggested answer
    Suresh Kulla Profile Picture
    50,243 Super User 2025 Season 2 on at
    The message is just for information I don't think that is an error, you can still update the qty and consume it. 
  • Revan Jaunt Profile Picture
    375 on at
    Hi Suresh,
     
    It is an error message. I restricts my action to proceed further.
     
    Thanks.
  • Suggested answer
    Ben Baxter Profile Picture
    6,575 Super User 2025 Season 2 on at
    The "Ship and Consume" option is used when the Service Order is linked to a Project.
     
    In your case, where one line is billable and the other line is not, you have two options:
    1) (Recommended) Set a Discount % on the non-billable line to 100%.  This will offset the line amount to $0.00 while leaving the billable line alone.
    2) Set the Warranty flag on the non-billable line.  The ability to change this may have been a customization, I can't remember.  This change would impact how the ledger entries are recorded against the Service Order, as they would be classified as "Warranty Work".  You would also have to have the line type's warranty discount set to 100% if you wanted it non-billable.
     
    The second option has more moving pieces, so I would recommend you simply update the Discount % to 100% for the non-billable line.  At that point you can Ship and Invoice as the invoice will only charge for the billable line on the Service Order.
     
    I always recommend testing processes in a Sandbox environment before processing the transaction in your Production environment.
     
    Best Regards,
    Ben Baxter
    Accent Software Inc
  • Sohail Ahmed Profile Picture
    11,136 Super User 2025 Season 2 on at
    You can’t update Qty. to Consume after posting the warehouse shipment, as the system expects all consumption to flow through the shipment process. For non-billable items, the usual approach is to mark them as non-billable on the service line before creating the warehouse shipment, so they can be shipped and consumed correctly in the same flow.
     
    ✅ Mark this as the verified answer if helpful.
     
     

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