negative lines on purchase order

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Posted on by Paul Johnson

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Client would like the ability to enter in a line item Item A at $200 and then on the second line of the purchase order enter in -$50.00 for Items B and on the thrid line enter in -$50 for item C. I know you can't enter negatives on a purchase order and the client needs the ability to report on the quantities for lines B and C. This is why I can't use frieght or misc charges at the bottom of the purchase order.

One thought i had on this was to put lines 2 and 3 on a sales invoice instead of a purchase order. however the issue I am having with this is how do I then relate these documents and only have one outstanding payable for $100, as this would be the net amount.

All inventory items are setup as service items and not tracked in inventory.

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Community Member Microsoft Employee on at

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Re: negative lines on purchase order

Hi Paul,

Thanks for the question. If you entered an invoice with negative quantities this would create an SOP return when it was posted. You could use Debtor/Creditor Relationships window to link a debtor to the creditor and then create a refund cheque to apply the credit to the invoice for the PO.

That would reduce the balance to be paid for the items. Try this and see if it suits your requirements.

Regards

Rob