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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Adding users to a new ...
Small and medium business | Business Central, N...
Suggested answer

Adding users to a new company

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Posted on by MC-30050807-0 54
Hi guys, i created a new company on prem, so i want users that were using the old company to access the new company, how do i do it on the onprem version 
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  • Matteo Fiocco Profile Picture
    Matteo Fiocco 258 on at
    Adding users to a new company

    Hi, here the steps : 

    Step 1: Create the New Company

    1. Open Business Central.
    2. In the search bar, type "Companies" and select the "Companies" page.
    3. Click on "New" to create a new company.
    4. Follow the prompts to name and configure the new company.

    Step 2: Assign Users to the New Company

    1. Go to the search bar, type "Users" and select the "Users" page.
    2. Find the user who needs access to the new company.
    3. Select the user and click on "User Permission Sets".
    4. Click "New" to add a permission set for the new company.
    5. Choose the appropriate permission set (e.g., SUPER, D365 FULL ACCESS) and select the new company from the drop-down list.

    Step 3: Configure User Setup

    1. In the search bar, type "User Setup" and select the "User Setup" page.
    2. Click "New" to add a new user setup entry.
    3. Enter the User ID and select the new company.

    Step 4: Verify Access

    1. Have the user log into Business Central.
    2. Click on the user icon in the top-right corner and select "My Settings".
    3. In the "Company" field, the user should now see and be able to select the new company.
    Matteo Fiocco
  • Suggested answer
    Saurav.Dhyani Profile Picture
    Saurav.Dhyani 14,330 Super User 2025 Season 2 on at
    Adding users to a new company
    Hi,
     
    In the user permission page make sure that - 
     
    1. If records have company name blank, then users have the same permission in all companies.
     
    2. If records have company name, then just create same records in user permission and in company name choose the new company created. It will have same permission to user in new company as of old company. 
     
    Regards,
    Saurav Dhyani
  • Suggested answer
    Tech_BC_Gokul Profile Picture
    Tech_BC_Gokul 432 on at
    Adding users to a new company
    Hi, 

    Users are always common amoung the companies created in business central, 
     
    In permission for the user add this company and include the same set of permission you have given them already by adding the company in the next coloumn. 
     
    this will have controls for accessing the company with same set of permissions 
     
    Thanks 
    Gokulnath 
  • Suggested answer
    Ben Baxter Profile Picture
    Ben Baxter 6,150 Super User 2025 Season 2 on at
    Adding users to a new company

    Since you are asking the question, I am assuming your User’s permissions are restricted to a specific company. You would need to add matching permissions for the new Company OR remove the company restriction. If the Company Name is blank on the permission, it applies the same permission to all companies.

    Hope this helps!

    Best Regards,
    Ben Baxter
    Accent Software Inc

  • Suggested answer
    Tarik Jerkovic Profile Picture
    Tarik Jerkovic 111 on at
    Adding users to a new company
    Hi,
     
    Go on User card and defined company?

    General Access:

    • Permission Set: Users do not need to have the SUPER permission set to access a company. They just need the appropriate permission sets that grant access to the necessary functions within the company.
    • Company Field:
      • Blank Company Field: If the Company field is blank, the user can access all companies within the Business Central instance.
      • Specified Company: If the Company field specifies a particular company, the user can only access that company.
     
     
     

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